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Imagine that you need to arrange a meeting with 5 colleagues. You send an email to them all to ask what date suits them. They all reply, you reply to each of them, you send another email to the whole group. Then each person writes back to your individual and group emails…. That amount of emails is enough to drive a person crazy, and that’s not even including the cancelation emails that are bound to come once in a while.

Luckily, there is a better way. It’s time to try a meeting scheduling tool!

Sites like Doodle for scheduling are becoming more and more commonplace. A popular software option for meeting scheduling is whenisgood.net. It is a simple tool that assists you in finding out when all necessary group members are available for a meeting. With the WhenIsGood poll, users can highlight the best time choices for them and let you know what time best suits them. They can add comments too if required. You don’t need to register to use this tool. Registering for an account does give you some extra features though: no result codes for events and the ability to delete events.

While a lot of people used this software in the past, there’s at least one WhenIsGood alternative that is better and better. They have more features and options available. So, we conducted a thorough review of the WhenIsGood alternatives to see which are the best other supplementary options.

The best WhenIsGood alternative?


Collect up all the sticky notes on and around your computer and throw them straight in the trash. Rub out your whiteboard filled with reminders, too, while you’re at it. Amelia is here to solve all your meeting attendance problems. It is a booking management system that you can set and forget.

Appointments are synced from Amelia to you and your colleagues’ Google Calendars. If you already have an appointment, Amelia won’t double book you. Scheduling an appointment in Amelia means your appointment pops up automatically in your Google Calendar too.


Skedda is another appointment scheduling software option. It works well for co-working spaces and gyms as well as other businesses. There are two main benefits to using this one: it’s super user-friendly and it has amazing customer service. The reviews back us up on this! It’s also lower on the price scale than many similar options. You can snap up a paid subscription for just $5 per month. There’s a free option too and those with a smaller team will find this perfectly functional for them.


Half the battle is getting your prospective clients into a meeting or on a call. Cogsworth can help you out with this. Enter your availability, set up the service and send the link in your email to your prospective clients or associates. The booking page can come in any language and lets you ask attendees questions with the easy-to-use form. After an appointment has been set up, Cogsworth sends SMS and email reminder to ensure attendance.


Rally is an amazing open-source product that will help you manage your meetings. Creative collaboration has ensured that the best ideas have been used to create the product you see today, so you can put your trust into it.

Rally lets you create and share an event page with other participants. On this page is where the best time and date for all attendees is selected. You can also write meeting minutes on the event page in order to create an agenda. This makes it easier to remember later what was discussed.


Timetrade can do a lot for your business. It does everything from queue management to appointment scheduling to analytics. Timetrade works on the cloud for all sizes of businesses. Whether you’re using it for individuals, teams or companies, it’s very effective. The services provided are targeted to those in the financial services industry.


Fullcalendar is the most popular free option for event scheduling in a web application. It’s a plugin that displays events and a timeline view. Time zone support is available too.

It is a jQuery plugin and can give you a drag and drop event calendar. It gets events with AJAX and can be customized to suit your feed. Customize how it looks any way you like with API.


Plenty of scheduling tools make arranging 1:1 meetings super simple. However, as soon as more parties are involved, that’s when things start getting complicated. FreeBusy helps you find time with multiple people quickly – think 1 minute rather than 3 days. It also seamlessly integrates your web conferences to automatically create a conference call.

With FreeBusy, you can also create meeting polls which makes for a good alternative to WhenIsGood polls. Set up all the meeting details beforehand and suggest a few times. Then the attendees can enter on the poll which options suit them the best.

Grapple Meetings

One of the newest ways to schedule meetings is using the Grapple Meetings Software. Created by Grapple, a previous IMPACT client, it lets you create polls. Those looking for a WhenIsGood poll alternative will love this brand-new option.

Attendees will see what other people voted for in the poll which is a great function we never knew we needed. This makes it easier to see if you’re the outlier and reschedule accordingly.


NeedToMeet helps you enter all the meeting details online to create your meeting. Add the length, location, and dates you propose. Then you will get a link you can email to participants or you can automatically send the invite on the site. Once all attendees have picked the times that suit them best, you can see these in a table format. This makes it easy to see what the most suitable time for everyone is.


If you want an appointment scheduler that works 24/7, TimeTap is a great option. You can use it for unlimited numbers of appointments, services, and clients. It even has total appointment management, so it sorts everything out for you.

Main benefits: constant access, automated waitlists, easy to use, email and text notifications. it’s also a platform that will work on all kinds of devices; phone, tablet, and computer.


If you struggle to book a meeting room, Robin is the booking solution made for you. You can use it to map out your office space and it offers a way to view the status of the room online. With on-demand booking, this is a very useful tool for those who encounter trouble booking meeting rooms.

Robin charges by the room so if you’re a small enterprise, you’ll pay less. They have a sleek easy-to-use mobile app. On this, users can report room issues. Doing this will help Robin keep their app working problem-free, which will make it possible for you to continue using Robin to book your meeting rooms in the future.

Google Calendar

We know, it’s not rocket science, but yes you can book meetings using Google Calendar as a WhenIsGood alternative. This works best of course if your office uses Gmail. You can send automatic emails about changes and details to attendees. You can even share this calendar with people who don’t have it themselves.

Some Google Calendar features may surprise you. You can have it embedded on your website and create a link through which clients can schedule meetings with you.


If you wish you had an assistant because you have so much to manage – Clara could be your virtual personal assistant. It can understand the questions you have and help email participants to find the best meeting time for everybody involved.

You can ask it “Clara, can you find a time for us to meet next week?” and it will email your attendees to find a day, time and location.

Clara is more on the expensive side of WhenIsGood alternatives, but it does use human involvement to schedule your appointments. So, it makes sense that it’s a little pricier.

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