Top Studio Scheduling Software You Must Use

The use of a studio scheduling software will help you manage some of your activities online. That will save you time and money. Much of the tedious scheduling work, like calling back and forth, will be something of the past.

This article has gathered a list of the best studio scheduling software solutions for you. Check out which ones you like and you will still have time to focus on other things.

Trafft

Staying organized has never been easier.

You can now manage your business and grow your brand with a single, powerful software that keeps all of your appointments in line, your clients organized and your business booming.

Trafft is perfect for business owners who need to streamline their booking experience both for their staff and their clients.

Trafft handles everything for you, even sending automated email or SMS reminders to your clients. No-shows? Not anymore!

The Trafft booking software adapts to different industries for a blissful online booking experience and employee management.

Want to know more? Check out Trafft’s awesome features to see what you are missing.

Amelia

Amelia is a powerful WordPress booking plugin that works flawlessly with WordPress sites of all kinds. It has a minimal, yet powerful appointment booking interface designed to ease your workflow, automate repetitive tasks, avoid double booking, and make appointment booking a breeze for your customers.

You can even have email notifications and SMS notifications so that nobody forgets about their appointment bookings.

In order to book an appointment, the complete user interaction takes a few clicks with this WordPress plugin. Moreover, with it you can accept payments via PayPal and Stripe, perfect for those who want to pay in advance to book appointments.

As a business owner, you can monitor KPIs in the WordPress dashboard and analyze other important data to keep a pulse on your business. Amelia is a straightforward, no-nonsense booking calendar plugin and an amazing option for those who want an around-the-clock solution for their WordPress site.

Amelia also has an Events Calendar module integrated within its features.

You can now automate your event bookings as well. To be more precise, it means that you will be able to schedule a single day, a multi-day, and also recurring events with Amelia.

Did we mention that you can manage multiple locations and that you have Google Calendar integration?

All of these and much more are under only one license, no add-ons are needed.

To test things for yourself, I’d suggest checking out the demos and seeing how things look on the front end as well as in the back end.

Acuity Scheduling

The next on this list of studio scheduling solutions is Acuity, a Squarespace cloud-based option. It allows businesses to receive and manage studio bookings through the online platform.

Acuity is a good option for smaller and medium-sized recording studios and similar businesses. It offers a real-time view of booking schedules and availability. It syncs different calendars and adjusts bookings according to time zones.

Also, it sends out reminders of upcoming bookings. The reminders work with any Google Calendar, which makes it practical for any small studio business.

Getting started with Acuity Scheduling is very fast and easy. During and after setup it offers various customization options. The intuitive user interface and the ample documentation make using it accessible for everyone.

You can use Acuity for free if the basic scheduling options are enough for you.

MIDAS

MIDAS helps recording studios and similar businesses manage their resources in the most efficient way.

It gives users full control over studio bookings, equipment, and the workload of employees. Besides, it helps to keep track of invoices, confirmations, and booking requests, all through the website. The management control puts an end to double bookings.

MIDAS comes equipped with everything you need to manage your recording studio. Two features that deserve special mention are:

• Automatic database backups. Each day, the system will make an automatic backup of the database. There are two backup options. You can store them on the server, or you can receive them by email
• View the calendar by day, multi-day, week, or month. You can have a quick overview of free spaces, or have a more detailed look at your upcoming events.

Booksteam

Booksteam is a specialized program for scheduling and booking. More than anything, it focuses on bookings rather than business management.

You can use it to make a customized booking system for your website, and manage the requests you receive. On top of that, you can keep your client database up to date.

There are integrations with Stripe and Paypal that allow you to receive payments. You can follow up by generating and sending invoices and generating financial reports. You can always be on top of the financial situation of your recording studio.

Additional features include gift certificates, discount codes, and offering package deals. Those are things that most competitors do not include.

Schedulicity

Schedulicity is a simple online scheduler that helps people to manage appointments. With the app, you can offer your services and schedule them according to your availability.

Schedulicity opens with a handy dashboard that shows what appointments are coming up that day. You can change, edit, and add new appointments whenever you want. The app also has features for keeping client profiles.

You will be able to use Schedulicity for free but you will miss out on some features. There are several premium add-ons that you won’t be able to use. These premium add-ons include:

• Auto-billing
• Multiple-location management
• Unlimited appointments
• Receiving and processing payments
• Reminders by text message
• Session-based package management

This option is best suited for smaller businesses that offer studio services.

Pixifi

One wedding photographer noticed there was no adequate photography management software available. He, therefore, decided to develop one that met his needs.

Pixifi has everything you need to manage a photography or music studio, or similar business. It works well with almost all devices and synchronizes with many other apps. There is a customizable dashboard where you access your most used features, including scheduling.

One advantage of Pixifi is that it is a web-based option. There you can keep track of clients, projects, contracts, and events. The automated booking system makes it very popular because clients can select dates, book, and sign contracts. They can even set up payments without the user having to do anything.

Picktime

Picktime has a very short learning curve. You can get started without effort and without paying anything.

Despite being free, Picktime offers a powerful user experience. It has features for publishing custom booking forms and automatic email reminders. Youcan also generate invoices and receive online payments.

A downside of this free option is that it does not offer many customization options. On the other hand, the easiness to set it up makes up for that. You get several widgets for different website builders, Google Maps, and Facebook. Clients can book with you from almost anywhere.

On the Picktime free plan, you can only use Paypal to receive payments and you can only video conference with Jitsi Meet. You can add Stripe, Square, and Zoom if you upgrade to one of the premium plans.

Appointlet

This cloud-based option brings you in contact with new clients through landing pages, emails, and other sales funnels. It does not support mobile-based appointment scheduling but it has many other important features:

• Scheduling pages for organizations and individuals
• Automatic reminders
• Support for different time zones
• Gather prospect information during the booking or payment process
• Personalized booking pages
• View availability per team or individual members
• Confirmations by email

With Appointlet you can generate your scheduling link and publish it in your emails or on your websites. As soon as someone books, Appointlet will update your calendars.

Bookafy

Bookafy is a great solution for all your business booking needs. It updates in real time, sends text reminders, and much more. It is one of the most powerful studio scheduling software solutions on the market that comes ready out of the box. It has support for 180 counties and 32 languages.

If you decide to use Bookafy, you will be able to enjoy its beautiful user interface. It is simple yet powerful and has a long list of customizable options.

If you search the internet for Bookafy reviews you will see that many praise its good customer support. Another popular feature is the HTML snippets that you can add to your website.

Bloom

Some may remember the PICR application. This app is now called Bloom. With its beautiful user interface, it aims at solopreneurs, including those with a recording studio.

Bloom brings business, marketing, workflow, and task management together in one place. You can even deliver automated emails and images with it.

The instant booking feature lets your clients see what package deals you offer and book them online. They can choose the date and time, sign contracts, and make online payments.

On the other end, you can organize your calendars and enjoy the integration with one of the many email providers. You can check projects, organize meetings, and manage bookings.

Schedulista

Designed to receive bookings and organize them, Schedulista is an online scheduler.

Schedulista comes with a public scheduling page. You can add links to the page on your website, or copy them into your emails. To give your booking page a professional look, you can design it in a way that matches your branding. Clients can use the page to schedule appointments, capture credit cards for paying online, and much more. These features make Schedulista a good choice for you if you own a recording studio or something similar.

Here are some more of Schedulista’s key features:

• Accept booking for one-on-one sessions or group events
• Collect client information through your customizable booking form
• Sync with Google Calendar

You can continue working wherever you go thanks to the Schedulista mobile app.

Bookly

Bookly is another online studio management software option. It takes care of managing studio bookings and payments in an effective way.

The user interface looks great and is easy to work with. All in all, it is ideal for people who manage a recording studio.

Clients will have the option of paying online for their studio bookings. They can do so as an advanced payment to confirm their booking or at a later time.

With Bookly you increase your chances of converting potential customers into paying clients. This increases your market share and gets you more sales.

Bookedin

Bookedin makes your booking process smoother and faster. It is ideal for professionals that want to improve their workflows.

Customers can see online when you are available, see your price list for different services, and book them. When the time for their appointment is approaching, they will receive a reminder.

You can add a booking widget to your social media pages. That means that you are available to receive bookings even when you are asleep or busy. Bookedin keeps a record of every booking and every client. You can rest assured that their details are safe.

Because of the history the app keeps, you can check payment histories and if there are any cancellations.

TimeTap

The greatest thing about TimeTap is that it is customizable. It will take some time for you to set it up the way you like it but if that isn’t a problem, TimeTap is for you. An added benefit of the customizability is that it is scalable. If you like the mechanics of the app you will enjoy the automation options, flexibility, and other features.

The app offers flexibility in the way you view your calendar. You can see availability, a weekly calendar, and appointment and class lists. It uses simple rules and logic for view customization, location setting, and preparing booking forms. You can also set up recurring appointments.

Of course, the downside is apparent when you are not very technical. The many features can become overwhelming.

Iris

Iris contains everything you need. Its features are perfect for those with a photography studio. The scouting feature is especially interesting. It helps you to find new locations for your photo shoots.

It also has features that focus more on the general business side. You can receive online bookings, generate invoices, and receive payments through Paypal and Square. The invoicing can be automatic and through one of the payment portals.

To help your business grow you can use the lead generation feature. It uses your Instagram or Facebook accounts, as well as email contacts.

Iris helps you generate contracts, and questionnaires and lets you edit and customize them. You can even add your branding to all your documents to make sure they look professional. There are integrations with Quickbooks and ShootProof.

Honeybook

The user interface is one of the remarkable things about Honeybook. It is beautiful, easy to use, and very intuitive. Their idea is that if people book faster, you will make more money. Honeybook, therefore, improves your workflow. This cloud-based CRM boosts every part of your business, from invoicing to inquiry.

It takes away much of the work involving booking, invoicing, signing contracts, and more. Still, it gives you full control over every part of your projects.

Honeybook is an all-in-one solution for scheduling, invoicing, and preparing questionnaires. You can adjust the appearance to reflect your branding, even for each personalized client portal.

Appointy

The name says it all. Appointy is the help you need for scheduling appointments. This scheduling software makes managing appointments easier for professionals in any field. You can set it up in a way that works best for you. You can offer one-on-one meetings, workshop visits, events, courses, tours, and more.

Appointy can help you to set up your business website if you don’t already have one. It gives access to all scheduling features for whoever needs it.

In the calendar section you can set business hours, calendar syncing, and book meetings whenever is best.

Calendly

Calendly does not even need an introduction as studio scheduling software. It has been around for years and is one of the most popular schedulers.

It offers a robust scheduling calendar. And it works great for receiving appointments from clients and for internal scheduling.

You can include the Calendly booking page link in your emails or your website so that everyone can see it. Users can see availability, which makes group scheduling much faster. You can send notifications and there are integrations with video conferencing tools.

You can assign round-robin based on customizable rules. However, not all features are available in Calendly’s free version.

If you enjoyed reading this article about Studio scheduling software, you should read these as well:

• The Best Therapy Scheduling Software for Your Business
• The Best Calendar Scheduling Software to Choose From
• The Best Appointment Scheduling Software for Your Business

Author Isidora Markovic

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