The Best Medical Appointment Scheduling Software You Can Get

You’ve landed here looking for the best medical appointment scheduling software. You want that medical appointment calendar ready for you to have an overview of what’s happening.

In the old days, all appointments had to be written down on a physical calendar. In the present day, we don’t have to go through this hassle.

Online email-based calendars prepared the way for medical scheduling software. Amelia is a prime example of this new software, and it is currently one of the best scheduling software products available.

Both healthcare providers and patients can now schedule appointments with ease. Online or on a mobile app. With reminders and automated messaging, no appointment can be forgotten. Patient schedules can be managed comfortably and the software makes sure your billing cycle is tip top.

In this article, we will take a look at the best medical scheduling software on the market.

The Best Medical Appointment Scheduling Software for You

Every practice has its own needs. Here’s where you do some of your own homework and choose the solution that best meets your expectations. Examples of medical scheduling software include:

• Amelia
• Acuity Scheduling
• Appointment Booking Calendar
• SimplyBook.me
• 10to8
• Easy Appointments
• Appointy
• Appointmentseasy.com
• ECLIPSE
• DocMeIn
• Sagenda
• SimplePractice
• TheraNest
• AdvancedMD
• DrChrono
• Kareo
• WebPT
• Nextgen Healthcare
• Practice Fusion
• Carecloud
• Cerner
• AestheticsPro

Now let’s look at them in detail.

Amelia

Amelia is a powerful WordPress booking plugin that works flawlessly with WordPress sites of all kinds. It has a minimal, yet powerful appointment booking interface designed to ease your workflow, automate repetitive tasks, avoid double booking, and make appointment booking a breeze for your customers.

You can even have email notifications and SMS notifications so that nobody forgets about their appointment bookings.

In order to book an appointment, the complete user interaction takes a few clicks with this WordPress plugin. Moreover, with it you can accept payments via PayPal and Stripe, perfect for those who want to pay in advance to book appointments.

As a business owner, you can monitor KPIs in the WordPress dashboard and analyze other important data to keep a pulse on your business. Amelia is a straightforward, no-nonsense booking calendar plugin and an amazing option for those who want an around-the-clock solution for their WordPress site.

Amelia also has an Events Calendar module integrated within its features.

You can now automate your event bookings as well. To be more precise, it means that you will be able to schedule a single day, a multi-day, and also recurring events with Amelia.

Did we mention that you can manage multiple locations and that you have Google Calendar integration?

All of these and much more are under only one license, no add-ons are needed.

To test things for yourself, I’d suggest checking out the demos and seeing how things look on the front end as well as in the back end.

Medical/Health online booking page demo

A website of a demo private clinic, where a visitor can read about provided medical procedures and services, and schedule an appointment.

Hands down, this is the one you should pick from this list. Yet, you can check out the other options as well to see for yourselves why Amelia is #1.

Acuity Scheduling

The free solo option by Acuity Scheduling with unlimited appointments and client self-scheduling is great. The reviews on Capterra are overall very positive, although it is noted that there is a slight learning curve compared to other scheduling systems.

If you need more out of your scheduling system, Acuity Scheduling offers several paid plans, the most popular of which is the Growing plan. This plan introduces Text Messaging and the ability to offer subscriptions, among other great features.

Appointment Booking Calendar

The online calendar-based Appointment Booking Calendar plugin arranges online bookings on WordPress websites. It uses available time-slots and decides how many bookings per time-slot are possible. It sends a notification email once the booking is accepted. Simple and effective.

Online payments are possible with the integration of PayPal.

SimplyBook.me

SimplyBook.me is a HIPAA compliant scheduling software. It allows you to create appointments, send appointment reminders, sell products, and enable the booking of extra services. As a HIPAA covered entity, it ensures that sensitive health information remains protected and meets the necessary regulatory standards for healthcare providers.

This is a great example of affordable scheduling for medical and dental clinics. Massage therapists, acupuncturists, chiropractors, mental health practitioners, psychologists, and family therapists can all benefit from it.

10to8

10to8 keeps appointments scheduled, and patients reminded. Among its many features, SMS, email, and a two-way chat system help to keep everyone informed. Meanwhile, it supports integration with dozens of popular apps and services such as MailChimp, Facebook, and PayPal.

Easy Appointments

Easy appointments can be integrated into any WordPress website. It features many locations, services, workers, and time slots.

It sends email notifications to patients and your staff. This happens automatically when an appointment is booked or updated.

Included is a custom field feature to create your own customized forms and it supports many different languages.

Appointy

This popular appointment scheduling tool is an all-in-one online solution that you can integrate into your existing website or use as a standalone booking system (no website needed).

Native mobile apps for iOS, Android, and Windows 8 are available.

The free version offers one staff seat, five services, and unlimited bookings. The software is ad-supported and feature-limited. Paid plans start at $19.99 a month.

Appointmentseasy.com

This online patient portal focuses on the healthcare market, with an emphasis on European medical professionals.

The service is free, as ads on the portal finance it.There are optional paid features like SMS reminders and an ad-free premium version.

ECLIPSE

Besides scheduling, ECLIPSE also acts as a medical billing software and handles third-party or patient billing. It keeps appointment slots booked, accounted for, and makes sure you get paid on time.

DocMeIn

DocMeIn is a free online scheduling service, designed for medical professionals in particular.

It allows unlimited patients, reminders, appointments, and recalls.

DocMeIn plans to add paid premium features on a pay-as-you-go model, such as text reminders.

Sagenda

This free online appointment scheduler can be added to your existing WordPress or HTML-based website with ease. With the free version, you get access to unlimited bookings and all the basic features you’d need to create and manage bookings.

Sagenda targets a range of businesses, including medical practices, chiropractors, and naturopaths. It can also manage internal scheduling.

For more advanced functionality like SMS messaging and email customization, you will have to pay extra. What’s great is that Sagenda also provides custom development for a fee, so if there’s some feature you desperately need, you can ask them to develop it for you.

SimplePractice

SimplePractice is a a medical scheduling software that is there to do your job, while you focus on what matters – your clients. Its Client Portal makes your work more flexible – you can plan and approve appointments and send insurance forms online. In short, it helps you work paper-free.

Thanks to the AutoPay function and the unlimited appointment reminders, you will get paid on time and reduce the number of no-shows. You stay in the loop on the go, as the telehealth platform is also integrated with all mobile devices.

There is a 30-days trial offered for free, so don’t lose time – test it today!

TheraNest

TheraNest offers supreme functionalities for practitioners in behavioral healthcare. Examples include mental health agencies, psychology practices, counseling centers, social service organizations, etc.

The all-in-one solution covers every managerial aspect of the practice on a single platform. Developers are adding new features on a daily basis, such as fully integrated and secure video calls for patients.

TheraNest is also one of the very few telehealth apps that feature Wiley Treatment Planers. You can plan successful treatments for patients based on their objectives and interventions.

The client portal allows users to fill in all data entry forms and make notes so that you can track their progress. Practitioners then use it to process credit card payments and manage claims based on correct information. If you work solo or within a small practice, this is the perfect option for you.

AdvancedMD

One of the leaders on this list is AdvancedMD, a tool used by a very large number of practices. The software is an acclaimed leader in the industry, as it comes with a vast offer of unique features for the perfect patient experience.

The fully integrated EHR helps conduct practice operations entirely in the cloud. This means, for instance, that you can do medical billing independently from your telemedicine system.

You can conduct cross-system comparisons and centralize information in a single cloud location. This means you will no longer have to jump across systems or deal with data discrepancies. The apps were developed by medical professionals and will therefore cater to your every need.

DrChrono

DrChrono’s is another popular medical billing software and EHR platform you can connect to your telemedical system. Its distinctive advantage is its compatibility with iPad and iPhone. Thanks to it, you can accept patients and conduct clinical charting on the go.

Another perk is the advanced billing features. The tool offers end-to-end medical cycle management and fully customizable forms.

We’d recommend it to users with development edge, who would strongly prefer to customize the app to their needs. Thanks to the medical API, the App Directory, and the Free Draw functions, nothing is out of the question. Give it a try and learn how you can improve the scheduling tools. You can organize a real-time acceptance portal for eligibility checks and save time for you and your patients.

Finally, this app also enables e-prescribing.

Kareo

If your number one priority is digitized revenue management, don’t forget to check Kareo. This practice management solution offers professional-level and award-wining practices for maintaining electronic medical records. It is used by solo practitioners and large hospitals likewise.

The service was designed to help physicians earn Meaningful Use attestation in an outpatient setting and put their practice in the loop. It is very affordable, and still offers the patient and medication management tools you’d expect from a high-end system.

WebPT

WebPT is an online clinic management tool that helps therapy professionals replace paperwork with a modern and cloud-based app. We foremost recommend WebPT for being user-friendly, and able to draw electronic medical records from any system or web-enabled device. It is intuitive and easy to use, and your employees won’t need weeks of training to understand how it works.

The tool focuses on successful documentation and record-keeping. There is also a handy front office package that will keep the practice organized and up to date. We advise you to check the multiuser scheduler which enables reminders and external uploads for your patients. If this was not enough to convince you, check their attractive pricing schemes.

Nextgen Healthcare

Here comes a practice management solution you’ve certainly heard of. NextGen® EHR solutions are attracting more and more ambulatory practices around the state and for a good reason.

These tools are value-based and compliant with all healthcare demands. Most of the updates they’ve done so far were based on patient recommendations.

For example, Nextgen complies with population care requirements. At the same time, it works in line with the Merit-based Incentive Payment System.

It is mostly used by larger practices that need a fully scalable and interoperable system for their clients. If looking to improve the quality of your service, look no further.

Practice Fusion

If you run a small medical practice but still need an end-to-end electronic health record system, check Practice Fusion. The practice management software is offered free of charge and targets foremost non-profits, but you may want to switch to a premium package to remove the ads.

The platform pretty much covers the needs of any physician’s office. It offers scheduling for patient appointments, charting, e-prescribing, billing, as well as referral management. Try out the free version and check whether this solution works for you.

Carecloud

CareCloud is an entirely cloud-based modern EHR system. It helps healthcare professionals manage all day-to-day activities, including revenue and billing. At the same time, it puts a lot of value on quality service and patient management and ensures you will maximize profits in a short amount of time.

There are several packages for all healthcare branches. The pricing modules cater to small and large health institutions likewise.

Last but not least, the practice management software has awesome user reviews, thanks to the intuitive and well-organized interface.

Cerner

Speaking of versatile EHR systems, this list would not be complete without Cerner. The practice management solution is used by practices of all sizes and disciplines, including even urgent care centers and specialty units.

Cerner is fully compliant with HIPAA regulations and ensures your work is efficient and error-proof. The dashboard is very user-friendly, while packed with all sorts of information safety features. You will also appreciate the convenient ‘Chart Search’ feature that lets users access records on their mobile devices.

AestheticsPro

Summing up, there is our medspa favorite AestheticsPro software. This fully HIPPA-compliant asset helped many medical spa businesses improve their performance.

Users praise foremost the modern online scheduling, management, and creation of E-records. The tool also comes with some great marketing features as well as merchant services.

The Importance of a Solid Booking System

The medical appointment calendar from Amelia

Patient scheduling is one of your most important tasks. An efficient medical scheduling software means peace of mind because you don’t have to keep track of everything by hand, with all the errors and mistakes that go along with that. You don’t want patients to get lost in the system or to get double-booked.

With an automated patient scheduling process, you won’t have to worry about whether you have the time or resources to see any given patient; all past, present, and future appointments are right there in front of you. Need to make an adjustment? Click, click; easily done.

Now, offline medical scheduling is great, but what if people could also make appointments online? How much easier would your day-to-day admin be if customers had 24/7 online access, where they could book themselves in? With online scheduling, appointment setting becomes a breeze.

And it’s not only for your benefit. Your patients want to pick the best time slot for their personal schedule. This reduces the chance they will cancel the appointment because of a time conflict.

Using automated appointment reminders will drastically reduce the number of patients who don’t show up. It also helps to reschedule appointments and, ultimately, gives patients more control.

Thus, a good appointment system is extremely important for a profitable and client-friendly practice. All those age-old admin tasks will be taken care of by your medical scheduling software, so you can focus on what matters: giving patients the care they need when they need it.

Medical Scheduling Software: Why You Can’t Live Without It

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Patient scheduling software makes your life a lot easier, to say the least. Less stress, more control. Medical appointment scheduling has never been smoother to handle.

Automation is keeping up with modern times. No practice can call itself efficient without automation. It will take a load off the admin’s shoulders and no appointment will escape your attention.

There are many benefits that come with a patient scheduling system. Here’s just a handful:

Get better organized

Medical scheduling software helps you oversee open appointment slots and cancellations. The scheduling calendar guarantees the efficient use of every hour of every day.

Save time

Easily save time with appointment-scheduling tools to match patient requests. Patients don’t need to call to book an appointment. An online staff portal takes care of bookings. The medical staff now has more time to handle other important tasks.

Administrative efficiency

The software handles appointment booking, rescheduling, appointment reminders, and so on. This means less administrative work and cutting back on labor costs.

Improved billing

Enable the ability to pay online and keep track of your billing records in one central place.

Better patient experience

Medical scheduling software eliminates hold times and the need to call back-and-forth regarding appointment changes and confirmation.

Fewer No-Shows

Medical appointment scheduling software sends reminders via email or text so everyone is kept well-informed about future appointments.

FAQs about the best medical appointment scheduling software

1. What features should I look for in medical appointment scheduling software?

Patients and staff should find medical appointment scheduling software that is simple to use, integrates with other systems like EHRs and billing software, automates appointment reminders, and can be customized to meet the specific requirements of your practice.

2. How can medical appointment scheduling software help me streamline my practice?

Medical appointment scheduling software automates appointment scheduling, which helps to lessen staff workload, enhance the patient experience, decrease missed appointments, and enhance patient and staff communication.

3. What are the benefits of using medical appointment scheduling software for patients?

Medical appointment scheduling software can help patients because it gives them a simple and quick way to set up appointments, get reminders, and access their medical records.

4. Can medical appointment scheduling software integrate with my existing electronic health records (EHR) system?

Yes, a lot of software solutions for scheduling medical appointments allow for connectivity with current EHR systems, which can help to simplify workflows and enhance patient care by giving a more full picture of the patient’s health information.

5. Is there a mobile app available for medical appointment scheduling software?

A mobile app is often available as part of medical appointment scheduling software systems, giving patients an easy method to book and manage appointments while on the go.

6. How can medical appointment scheduling software helps reduce no-shows and cancellations?

By giving patients the opportunity to easily reschedule appointments, send automated appointment reminders, and manage their appointments through a self-service portal, medical appointment scheduling software can help decrease no-shows and cancellations.

7. What security measures are in place to protect patient data with medical appointment scheduling software?

Software used to schedule medical appointments should adhere to HIPAA rules, use secure servers, and have robust data encryption.

8. What is the cost of medical appointment scheduling software and are there any additional fees for support or upgrades?

Software for scheduling medical appointments can range in price depending on the functions it offers and the number of users. Additionally, some systems might charge extra for upgrades or support.

9. Can medical appointment scheduling software provide automated appointment reminders to patients?

Yes, a lot of medical appointment scheduling software solutions provide patients with automated appointment reminders via email, text, or phone calls.

10. Is it possible to customize the medical appointment scheduling software to fit the specific needs of my practice?

Yes, a lot of medical appointment scheduling software alternatives give practices the ability to customize the program to suit their particular requirements, including setting appointment kinds, appointment lengths, and staff schedules.

Conclusion on Using a Medical Scheduling Software

A thriving practice benefits from making good use of a patient scheduling system. The doctor’s appointment scheduling process was often frustrating for everyone involved: patients, the medical staff, and the doctor. Not any longer.

Online practice management software adds consistency and peace of mind to patient scheduling. An efficient doctor appointment calendar has never been easier to achieve and the benefits are enormous.

An online appointment system gets rid of no-shows. Automated reminders guarantee that. Some appointment booking systems also include notes as part of patient data storage, so patient history can be easily looked up and analyzed. These are just two of the many great features available.

Free patient scheduling software is out there and waiting for you to try it out. Even the paid versions are affordable and worth all the investment for larger practices with complex requirements.

Private practices and small clinics can now offer an efficient patient portal, and there’s very little excuse left to rely on pen and paper these days. Doctor appointment booking software works like a painkiller for your administrative headaches, so take advantage of one of the great options shown in this article and stop stressing about your booking process.

If you enjoyed reading this article on medical appointment scheduling software, you should check out this one on clinic names.

We also wrote about a few related subjects like medical apps, dental apps, modern clinic websites, and best medical websites.

Author Ljubica Buha

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