We all know people who seem to be able to bend the laws of nature. They seem to get more done in a day. Do they get extra hours or is it magic? And it’s not a perception. They DO more.
Their secret is time management. Those people don’t waste one minute of their precious time. Distractions are banned and a tight schedule reigns supreme.
Everybody can learn to do this, as long as you are motivated. Try these simple adjustments to start:
- Download a time management application and use it weekly if not daily
- Go to bed at a fixed time, and sleep enough and not too long
You have to understand why it’s important for you to better manage your time. Only then you will find the motivation to seek time management help and enjoy the many benefits of time management.
A fine example is the importance of time management for students.
Why is time management important for college students? Or for university students or even high school students?
Because without it they will fail exams by not covering everything they need to, or they won’t make essay deadlines. Future career prospects look gloomy, and all due to poor time management.
The importance of time management in your workplace speaks for itself. This is even more crucial for small business owners and managers who need to keep their fingers on the pulse of business operations day in and day out.
Perhaps you’re an employee?
Making good use of time will impress your boss and it will make a salary raise negotiation easier. Everybody wins.
So, how good is your knowledge of time management? And how can you personally manage your time better?
Find out by reading this article created by our team at Amelia.
Why is Time Management Important?
First, this is a fact: time management is important.
Now let’s get to the basics.
What is time management?
Time is important.
Efficiency is the keyword here. Every task has a timeframe and fits into your available timetable. If you aren’t a natural-born time manager, it’s time to develop the necessary skills and habits.
Time management is something that you do; it’s a conscious process, an activity.
It’s about more than thinking, “I’ll spend 30 minutes on this task, then go do something fun”. Rather, it’s about looking at the amount of time you have available for any given project and then planning your important tasks around your actual time constraints.
Time management skills develop over time when you practice them. This involves intuition and learning from the real-world: will that meeting really take only an hour, even though it dragged on for two hours last time? Better factor that possibility in, or you’ll be late for the next thing on your to-do list.
There are many tools to help you manage your time effectively, the simplest being a calendar. But we’re in the 21st century now, and the best way to keep on top of your time is to take advantage of technology.
Think about a tool such as Amelia, our appointment plugin for WordPress websites that helps both companies and clients manage bookings.
Amelia is good for you because it can help you manage your time effectively. Without the time-setting (and time-saving) features it provides, bookings would be a nightmare; meetings and consultations would be missed and many opportunities lost.
Why is it important?
In one word: Control.
And along with that, you’ll see a better performance at work, more finished tasks, and more reaching of your goals and ambitions.
When you stick to effective time management, you’ll no longer have nagging thoughts, guilty feelings, or worries when it’s time to have fun and relax. You will go home and enjoy your quality time with family and friends.
Time management improves the quality of your life and provides peace of mind knowing that you have done the best you can with the time you’ve allocated to yourself. It’s about controlling your time so that you can be in the moment when it matters.
Benefits of Time Management for Small Businesses and Their Employees
Count to 6…
You deliver work on time
Setting deadlines will help you to complete your work on time. Split up your workload into smaller tasks to finish, before going on to the next. The result is delivering on time thanks to your continuous, predictable productivity.
Less effort needed
Time will fly and you will motor through your tasks for the day. That’s because you stayed focused on your tasks at hand and were efficient. Now? Your mind and body are still fresh to enjoy your evening.
Improved quality of work
You raise the bar. The standard goes up. Your priorities are clear and your focus is sharpened. You give each task the proper attention because you know what needs to be done and you cleared distractions beforehand.
It lowers your stress levels
Self-inflicted problems cause a lot of friction. Missed appointments or deadlines can be devastating, leading to stressed workdays and less overall productivity. With good time management, you will avoid that.
You can now easily make decisions because you gave yourself enough time to think about them. Projecting yourself into the future allows you to figure out the best plan of action in any given scenario.
More free time
Some people are napping on the train so they can finish their work at home. Others look like they still have an important meeting to prepare for the next day.
You, on the other hand, don’t need to take your unfinished work home. You used the available time at work and finished everything before logging out and leaving the office.
Get More Done by Applying These Time Management Skills
And we don’t mean a general goal. To grow your business or to perform better in the office are admirable goals. But setting concrete small goals will lead the way to all that.
Start with daily goals. Compare it with, let’s say, preparing for a bodybuilder contest. You want to win on the day of the competition. To reach that, your goal for today is to finish this many reps of squats, deadlifts, bench presses. Tomorrow ten overhead presses and five pull-ups. You know you can’t over-exert yourself all at once, so you plan a daily routine to nail your long-term goals instead.
Time management relies on careful planning. Decide what you are going to do when. Work smarter instead of harder.By following a set plan with a logical order, getting things done will be as easy as pie.
First things first
Reading the newspaper headlines with a cup of coffee to kick-off your workday…Or reading your high priority emails? Surely a good start will give you more breathing space by the end of your shift.
Start with what’s important and while you are still feeling fresh. What’s important today? Less urgent tasks will wait. Focus on them later.
Focus on work only
You will have time to relax during your lunch break, feeling good about yourself. Close all unnecessary tabs in your browser, switch off your smartphone. If needed close your door.
There is a time for everything. When it’s time to work, it’s time to work.
One task at a time
Working on many projects simultaneously is unproductive. Multitasking is a myth. It’s long been proven that people can generally only do one thing at a time.
The reason is simple: every time you shift to a different task, you also have to mentally shift into the context of the new task, which may be completely different from what you were previously working on. This process of context switching wastes precious time that could be put to better use on one single, continuous task.
Learn to say No
If you are too busy, don’t accept more tasks. Explain the task at hand is urgent and is a priority. After completion new tasks are welcome. Remember the previous point: one task at a time.
Finish a task to your best ability. Then let it go and move to your next priority. Avoid unhealthy stress by reassuring yourself that you’re doing the best you can with the time you’ve got.
Support Your New Time Management Skills with a Bit of Technology
So you’ve learned the basics of time management and you’re ready to commit yourself to a whole new way of going about your daily business. Now, how do you make time management even easier? With technology, of course. Take a look at a few examples:
- Scheduling plugins such as Amelia for WordPress, which manages your bookings 24/7
- Time tracking apps inform you how well you are using your time
- Tools that offer just the basic info you need instead of the whole package of data. For example, Pocket Insights instead of Google Analytics.
- Note-taking apps, to never forget a good idea
- Time-keeping and billing tools
- Distraction-blocking software
These technologies decrease stress, improve productivity, and let you manage your time way more efficiently than ever before.
Why is Time Management Important for All Businesses?
A business needs employees that arrive fresh in the morning. They had plenty of time to recuperate both mentally and physically and they come prepared to perform again. Their time management skills must be remarkable, meaning they find a good balance between work time, break time, and home time.
Employees who control their time are in charge of their job. Everybody likes to feel they are on top of what they are doing. Only then you will enjoy work satisfaction and build a successful career.
It’s a domino effect. Time management will improve all aspects of your professional and private life.
With good time management, you will do more in less time. Shorter periods of full concentration are more effective. There will be time to charge your battery.
Effective time management can help you deal with pressure. Controlling pressure means less stress and more work satisfaction. That translates into productivity.
Productive small businesses stay competitive.
Competitive small businesses make their employees aware of the importance of time management. You and your employees will make better decisions and you will get more things done as a business. Would you say to no increased profit?
Meanwhile, your employees will get the reward of a better work-life balance. A happy employee is the cornerstone of your successful business. So things have come full circle. Thus, we can safely say that better time management is a true win-win for all.
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