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Scheduling a meeting often involves a time-consuming exchange of emails. There is also the frustration of trying to find a date and time that suits everyone. It is so much easier to use software designed for that specific purpose.

A good meeting scheduling app provides some great benefits. These include the ability to set available slots, avoid double-booking, and remove the needless exchange of emails.

To help you choose the right meeting scheduler this article assesses the functionality, strengths, and weaknesses. It also examines the terms different schedulers offer. This is a Doodle vs When2Meet battle.


Platforms: Android, iOS, Web

Suitable for:

  • Freelancers
  • Small companies
  • Mid-size companies
  • Large businesses

Doodle is an online meeting scheduler. It uses polling to streamline the process of scheduling a meeting with several participants. The meeting host provides appropriate details such as location and topic. They then open available time slots and send email invitations for participants to respond.

The features available on Doodle are polls, surveys, a bookable calendar, and more.

This software is suitable for businesses of all sizes. It’s quick and simple to set up, easy to use, and integrable.

Use it to share your availability and to choose a time and date for any kind of meeting. This may be a personal event such as a family dinner, or a professional company meeting.

Best Features

Doodle is integrable with Google Calendar and the most common desktop schedulers. It is available as an iPhone app. Another useful feature is that of canvassing meeting participants on different options (such as what food they would prefer).

Other top features are:

  • Attendee Management
  • Board Meetings
  • Committee Meetings
  • Internal Meetings
  • Invitation Management
  • Legislative Meetings
  • Meeting Preparation Tools
  • Meeting Room Booking
  • Scheduling
  • Voting Management

Recommendation Probability

Doodle is perfect for beginners as it is very intuitive. It works great for businesses that train or onboard employees at remote locations. It is cost-efficient as the videos made can be posted on the company’s website or uploaded to the intranet.

One of the coolest things is the ability to see multiple meeting times at the same time. This allows the host to see when the majority of invitees are available. In turn, this makes the meeting organizing process so much easier.

Doodle is free and it does not require an account to use it. Hosts can send the link and wait for replies.


There are four plans available. Needless to say, the more expensive plans offer more features. Here are the details of each plan and their respective prices:


The Starter package costs only $4.49 per month, paid annually. That converts to a one-off payment of $48 every year. This plan allows only one user, and there are no ads. Users obtain the Sync Meetings and Meeting Invite Tracking features.


This is the most popular package at only $1.50 more per month. It is also an annual one-off payment. This plan offers additional features that are not available with the lower plan.


The price of the Team plan jumps to $30 a month. Again, this is paid annually in a one-off payment of $360. This option is ad-free and allows users to sync meetings with calendars. It also provides deadline reminders, Zapier integration, and more.


The price of this package adapts to the specific needs of the business. Contact Doodle and they will provide an estimate.

With each of the above plans, users can enjoy a 14-day free trial without providing credit card information.

Ending thoughts on Doodle

Doodle is a polling app used for selecting dates and times. However, it is not limited to simple Yes/No answer options. It is possible to add extra response options (e.g. “If need be” to indicate the date and time is not perfect but doable).

The host can also limit the number of “yes” replies every voter gives. Send the poll invitation by email or generate a URL link and share it via different means.

While the Doodle website is not the clearest, the mobile app (available for Android and iOS) is simple and intuitive. The mobile app is perfect for setting up meetings on the go.


Platforms: Web

Suitable for:

  • Freelancers
  • Small companies
  • Mid-size companies
  • Students

When2Meet is a web-based calendar. Its purpose and functions are very clear and simple. It streamlines the process of organizing events with many participants. Invitees can use it to display their availabilities and see the availability of others. This allows the group to select the most convenient date and time.

With When2Meet, users provide the time most suitable for them. They can then also see when others in the group are available. This helps to schedule the meeting at a date and time that works best for everyone and the group as a whole.

Users can either provide their weekly availability or select available time slots on specific dates.

Noteworthy Features

  • Confirmation emails: When hosts create an event, they get a unique event link to share with others. That is the only way to access the event page.
  • Repeat Availability: When2Meet has the option to provide availabilities a month out.
  • Use on mobile devices: The website is not optimized for mobile devices.
  • When2Meet does not require any private data from users. This removes the risk of hacking and the misuse of personal data. When2Meet hasn’t yet joined forces with Google Calendar. If this occurs in the future, some personal information will have to be provided.


When2Meet is a free meeting scheduler. This is possible due to ads and thanks to donations from satisfied users. Since it’s free software, it does not include any advanced functionalities. The majority of users are young, such as university students and new entrepreneurs.


Some satisfied users prefer this scheduler over Doodle. Although this is the case, When2Meet does not have many options and is much less advanced.

The design and appearance are simplistic. When2Meet focuses on getting the job done, rather than the looks. It may take some time to get used to, but in the long run, it is more convenient than many other scheduling apps.

In the Doodle vs When2Meet battle, so far Doodle looks like a better choice. But is there another one even better?

Ending thoughts on Doodle vs When2Meet

There are numerous online meeting schedulers and scheduling apps to choose from. Using a good one can save a lot of time and eliminate some struggle from the day-to-day workload.

It can be overwhelming to go through all the options, compare them, and try to select the best one for your needs. It can also take up a lot of time and energy. This article focused on two available options and compared them for you.

If you are still searching for an alternative option, a WordPress plugin is a good choice. Plugins can combine the features of both of the reviewed schedulers and even more.

Amelia is a highly recommended scheduling plugin with a 4.8/5 rating on Capterra.

The Amelia booking plugin makes it easy for customers to schedule appointments on your website. It also provides meeting scheduling and availability checking functionalities. Both the frontend and the backend are fantastic. Amelia’s interface is one of the best on the market.

Best features include:

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