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If there’s something we’ve learned from the COVID-19 pandemic, it’s that providing therapy sessions online is possible. Telehealth is far from being a new concept, and it can be a helpful practice.

Therapists who work online can reach more patients and help a wider range of people. As another plus, this will also have a positive impact on the therapists finances.

However, choosing this approach means that you need to have a good appointment scheduling software. Both you and your clients will be happy by relying on a system that makes online appointments easy to handle.

Figures can vary according to your practice’s size and the services you offer. Nonetheless, such a system will help you land new clients, as long as you set it up properly.

All in all, therapy scheduling software will help you organize your workflow and keep a client base of faithful patients. Moreover, the good news is that this process doesn’t have to be complicated at all. In fact, there are several solutions so that you can manage your online appointment scheduling hassle free.

Check out some of the best therapy scheduling software options on this list.


Amelia is a powerful WordPress booking plugin that works flawlessly with WordPress sites of all kinds. It has a minimal, yet powerful appointment booking interface designed to ease your workflow, automate repetitive tasks, avoid double booking, and make appointment booking a breeze for your customers.

You can even have email notifications and SMS notifications so that nobody forgets about their appointment bookings.

In order to book an appointment, the complete user interaction takes a few clicks with this WordPress plugin. Moreover, with it you can accept payments via PayPal and Stripe, perfect for those who want to pay in advance to book appointments.

As a business owner, you can monitor KPIs in the WordPress dashboard and analyze other important data to keep a pulse on your business. Amelia is a straightforward, no-nonsense booking calendar plugin and an amazing option for those who want an around-the-clock solution for their WordPress site.

Amelia also has an Events Calendar module integrated within its features.

You can now automate your event bookings as well. To be more precise, it means that you will be able to schedule a single day, a multi-day, and also recurring events with Amelia.

Did we mention that you can manage multiple locations and that you have Google Calendar integration?

All of these and much more are under only one license, no add-ons are needed.

To test things for yourself, I’d suggest checking out the demos and seeing how things look on the front end as well as in the back end.

One example: Medical/Health online booking page demo

A website of a demo private clinic, where a visitor can read about provided medical procedures and services, and schedule an appointment.

→ View Frontend Demo – Backend demo

Hands down, this is the one you should pick from this list. Yet, you can check out the other options as well to see for yourselves why Amelia is #1.


If you want to manage your staff and your online appointments, Trafft is the perfect option for you. Thanks to its modern interface, clients and employees will find their tasks to be easier. This is possible with the help of notifications, automated reminders and an online booking system.

Users can create a new booking page or simply embed their existing one into the website. But the best part is that you don’t even need a website: Trafft runs on a cloud. In other words, there are no prerequisites for you to set up a therapy scheduling system.

Other features are:

Yellow Schedule

Choose Yellow Schedule if you want a reliable online scheduling app. It comes with versions for iOS and Android, and it complies with HIPAA regulations. Thanks to this, your clients can feel safe when they book appointments on your website.

Yellow Schedule doesn’t do much more than schedule appointments, but it does it right. The software integrates with your website seamlessly, which allows clients to check your availability online and book appointments.

Here are some other features you may find appealing in this software:


Being one of the most popular therapy scheduling software options, Calendly comes with a variety of features. We’re talking about a tool that works with plenty of third-party apps like Stripe, Salesforce, Zapier, and GoToMeeting.

It also synchronizes just fine with Office 365, Google Calendar, and Outlook. After synchronizing your calendar, feel free to make your schedule available. Calendly was not designed exclusively as a therapy appointment scheduling software, but it does a good job at it. If you choose this option, you’ll be able to organize online therapy appointments and offline meetings too.

These are some of Calendly’s best features:


If you are not a developer and don’t have any coding knowledge, customizing your website can be tricky. However, this is not the case with Bookly.

With this plugin, you’ll be able to customize several aspects of the booking form without coding. Moreover, you can create responsive forms and see them through multiple views. Admins and other users will be able to access them.

Bookly is a great choice, as it comes packed with the basic tools you need. Use Bookly and set up a simple booking process in no time.

These are some of its best features:


With Kareo you’ll find a well-suited scheduling software for startups or small practices. Created for doctors and therapists, this practice management software won’t disappoint you.

Among its many features, you can count:

Another one of its advantages is that it doesn’t require hosting. Kareo is a cloud-based service that you’ll find to be easy to set up. This is another reason why Kareo is ideal for small businesses, as it has low maintenance costs.


Unlike Kareo, SimplyBook is excellent for all types of companies. Whether you run a small, mid-size or large therapy practice, you’ll find this to be a great option.

SimplyBook is more than a simple therapy scheduling software: it’s a comprehensive service. When you sign up, you get your own website, including widgets for your social media channels. Thus, you can integrate with Instagram, Google, or your Facebook Page.

Besides working flawlessly, the software comes packed with marketing features that you should not overlook. In fact, it has more of them than many other online appointment scheduling options. Finally, you can charge your patients through a PoS.

If you like SimplyBook, here are some of its features:


Any therapy practice will benefit enormously from 10to8. The software is user friendly and lets you schedule appointments hassle free. It synchronizes with several calendars including Outlook and Google.

But this is not all: 10to8 integrates with other types of software as well. Some examples are WordPress, Mailchimp, Salesforce, Zoom, Quickbooks, and Insightly. Add to this the ability to bill through Stripe and PayPal, and you’ve got a powerful scheduling software.

Some of its features include:

Acuity Scheduling

If you are looking for the best online scheduling apps for your therapy sessions, look no further. There is a reason why Acuity Scheduling is one of the most popular options out there.

Firstly, it comes with a variety of useful features like dedicated booking and custom business hours. Thanks to this, patients can schedule appointments at their convenience.

Secondly, Acuity has a scheduling app that runs on both iOS and Android. The app is friendly with multiple devices, so you can run your business from anywhere.

Beside this, it allows you to adjust your time zone and create dedicated intake forms.

These are some of Acuity’s best features:

It’s worth noting that Acuity doesn’t have a free version. Yet, all its features are worth every penny you spend.


Probably, the first thing you should know about BirchPress is that it’s not HIPAA compliant. However, if you would like to try out an online scheduling solution, BirchPress may be just right for you.

This plugin doesn’t have a free version, but it compensates by offering some interesting perks. This scheduling software comes with online payment options, a super easy interface, and lets you handle staff assignments.

You’ll also be able to schedule upcoming appointments at specific times and assign pricing details, including different pricing tiers.

If you have not decided yet, here are some more notable features:

WP Simple Booking Calendar

WP Simple Booking Calendar provides simplicity and flexibility. Being a WordPress plugin, you can use it on your WordPress site to display your available dates and rooms and create your own calendar.

It’s possible to add calendars to any post or page using shortcodes. In addition, you can use any of the following features:


A successful therapist makes patient care a top priority. Among other things, this means that you have to be available for your patients whenever they need you. This is exactly what AppointmentPlus offers: it allows you to work on your appointments whenever and wherever you are.

AppointmentPlus also offers the option to track leads so that you can spot potential clients that are showing interest in your therapy practice. This allows you to follow up and gives you more chances to convert.

Another perk is the ability to organize patient details. With this feature, you can access the information you need about any patient quite quickly.

If this is not convincing enough, take a look at these other features:


If you own a therapy practice and travel often, you’ll want to get Fons. This therapy scheduling software allows you to slot in appointments and adjusts them to different time zones.

Fons synchronizes with your calendar automatically, meaning that your patients can always be updated on your availability. This option can be advantageous for an individual practitioner or a larger practice, as it allows you to add team members. Each of them will have their own schedule, login details and role.

Some of its key features include:

Booking Calendar

WordPress surprises us again with this plugin. Its name is Booking Calendar and is one of the most popular online scheduling tools. With Booking Calendar you can customize your calendars and display your availability. Its admin panel is easy to use so that you can manage your appointments without hassle.

Your clients will love the possibility to choose specific time slots. Then, you’ll both be informed thanks to the automated email notification that you’ll receive. Once you get this message, you can choose to approve or reject the booking.

Booking Calendar’s features:

Zoho Bookings

Zoho Bookings is part of an ecosystem dedicated to online appointment scheduling. Thus, you can integrate Zoho Bookings with the other products and provide yourself with powerful scheduling software.

However, you can choose to buy only one of the products or a number of them, and then integrate them with the others.

Although this approach is convenient for those buying the whole package, it isn’t so for those who buy a single product. Zoho Bookings, for example, doesn’t offer video functionalities, because this is already available on Zoho Meetings.

If you are interested in Zoho, here are some of its features:


Vagaro is a tool that goes beyond therapy scheduling: it will change the way you do business.

We’re talking about a scheduling app that integrates seamlessly with payment processing platforms. You can make integrated bookings available through your social media and Yelp channels too. Also, integration with your own website is possible by embedding the corresponding widget.

Set up email and text notifications for fluid communication, or simply add push notifications. One of our favorite features from Vagaro is its client-facing app.

If you’re looking for more features, here they are:

Vagaro has no free version, but there is a trial available.


Not many therapy scheduling options have this number of features. Besides being a great online booking system, Theraplatform allows you to submit insurance claims, bill patients, and fill out intake and consent forms.

It boasts a video feature for your conferences and allows you to take notes directly on the platform. This therapy scheduling software is also friendly to clients, giving them a variety of possibilities, such as a time tracking tool.

Here are some more perks that you may find useful:

Appointments for WooCommerce

This WooCommerce plugin allows you to synchronize calendars including Google, allowing you a better follow-up of your schedule.

Since it integrates with WooCommerce seamlessly, you have the option to receive payments right from the platform.

Easy setup is also important, especially for busy speech therapists and other professionals. This option brings an effective solution, allowing you to set up the scheduling software in only a few minutes. Add the integration to Extra Product Options, WooCommerce Print, and Gravity Forms, and you’ve got a powerful combo.



Nuna’s appointment scheduling interface is quite flexible. patients will be able to schedule and reschedule or cancel as they please. This will generate real-time alerts so that you’re always updated.

This software was specially designed for therapists and patients, hence its multiple capabilities.

These are some of the features that you’ll enjoy:


Created for yoga studios and fitness centers, Mindbody also works as a therapy scheduling software. It grants excellent control options by allowing you to set admin permits.

Mindbody has a custom dashboard so that you can manage your reports and calendars. When it comes to the app, Mindbody’s price is a little more than others, but it’s worth every penny that you spend.

Being fully customizable and cloud based, this alternative makes an excellent solution.



With excellent scheduling options, SimplePractice helps therapists organize their schedules. SimplePractice is HIPAA compliant and it serves organizations of all sizes.

A therapy scheduling software like this allows you to keep notes and documentation, file insurance claims, and bill your patients.

Take advantage of the possibility to see all your calendars in one place, including Google, Outlook, and iCal.

Key features:

Start Booking

Create multiple booking forms using shortcodes and manage clients with Start Booking. You can also promote services and receive appointments.

This option is useful for therapy scheduling with the following features:

Simply Schedule Appointments

Simply Schedule Appointments is elegant and easy to use. You’ll love the possibility of embedding booking forms into your website, with setup in five minutes. This is a great solution for client management and website payments.

Here are some of its best features:


Save time and optimize processes with Cliniko. Specially designed for healthcare services, this is a comprehensive therapy scheduling software.

Users can make appointments, make client notes, and invoice patients, making the business run efficiently.

Take a look at some of its best features:

Easy Appointments

While its interface is not the simplest, Easy Appointments brings a great solution to the table. With time, you can get used to the platform and manage appointments for different locations and services.

The free version comes with basic calendars and forms, but you can always unlock more benefits with a paid plan.


A Conclusion on the Best Therapy Scheduling Software Options

After going through these therapy scheduling software options, the conclusion is that the most important features to consider are scheduling, reminders, and booking forms.

The possibility to easily embed your form into your site is always a plus.  and you can always choose a cloud-based service. All in all, any of these choices will do if you want to optimize your scheduling abilities.

If you enjoyed reading this article about therapy scheduling software, you should read these as well:

What is Simply Schedule Appointments? It’s right there in the name; it’s a WordPress plugin that allows you to book an appointment quickly and simply.

Simply Schedule Appointments defines itself as a plugin that “allows your customers to easily book appointments through your website” and “manage your scheduling availability and upcoming appointments through WordPress.” And it is also featured among apps that are popular in the office and productivity group.

Looking into Simply Schedule Appointments

This plugin acts as a virtual middleman, assisting you to organize events, deliver invitations, and determine the most convenient time slot to set up meetings. However, the Simply Schedule Appointments plugin is lacking a little when it comes to advanced features, and users are on the lookout for something more intuitive and cutting-edge.

Still, setting up all the finer points can prove to be a headache-inducing challenge, even with such a capable plugin.

For over five years, web designers have made the most of Simply Schedule Appointments. Nevertheless, its layout and efficiency haven’t been able to measure up to the latest appointment scheduling plugins like Amelia. WordPress users find themselves having to work with a booking process that lags but is also monotonous.

One of the biggest drawbacks of Simply Schedule is its pricing, This premium plugin won’t be easy on the pocket. Its paid version is one of the most expensive WordPress booking plugins out there. And if you want to tap into their more essential components, you’ll have to fork out for the pro version.

The free Basic Edition offers

There are many vital integrations you’ll no doubt need but won’t find on the free version, which is good enough if you’re just looking for a trial run. If you decide to stick with Simply Schedule, the pricing begins at $99 for the Plus Package. The Professional Edition is $199, and the Business Edition is $299.

Are There Other Plugins Available?

Surely you want a plugin that will make it as straightforward as possible for your clients to book appointments online, reschedule on short notice, and optimize your time with proper schedule management.

This article will introduce you to a Simply Schedule Appointments alternative that outshines the competition. Want to take command of your schedule? This superior option is both considerably innovative and more than capable.

Businesses like gyms have specific scheduling needs. There will likely be various trainers, and each one of them will need individual scheduling options on the website. Or perhaps, a hospital needs to display specific time slots available and services provided to a patient.

To help you meet specific scheduling needs, as shown in the above examples, it is essential to carefully review the characteristics of every WordPress appointment booking plugin.

A good WordPress booking plugin will operate in two key ways: to provide effective functionality and to enhance your brand. Enter, Amelia – a truly impressive and capable WordPress booking plugin.

Why Amelia Is a Better Alternative to Simply Schedule Appointments

The majority of WordPress booking plugins are intended for web developers who want to have the option of customizing every tiny detail. But Amelia is designed to start performing straight out of the wrapping paper. It also pairs perfectly with any theme.

Amelia’s award-winning UI design even surpasses WordPress itself in power and potential. You can swiftly put together a branded experience for customers with practically little to no learning curve. There is no need to be tech-savvy at all, just a few tweaks here and there is all it takes to set up an attractive scheduling system. Those appointments can then be managed via your WordPress dashboard.

The Amelia plugin boasts a user-friendly backend that allows you to customize colors and include a booking agent on the website with minimal effort.

A summary of service details can include staff members, custom fields, duration, image galleries, and even add-ons. All of this saves you time from answering calls and replying to emails.

In the case of specific events, your customers can use the booking form to select single or multi-day events. These appointment types are showcased in a sleek events calendar featuring images and information.

Top Reasons to Take a Look at Amelia

Why consider Amelia as an alternative to Simply Schedule Appointments? The answer lies in its appealing functionality. Here follows a sample of just some of the fresh features you’ll be able to use:

Recurring Appointments

Turn those customers into regulars by allowing them to schedule continual appointments on the booking form. Customers can choose whether the recurring appointment will be daily, weekly, monthly, or yearly on the booking calendar, thereby ensuring customer satisfaction.

Employee Panel and Customer Panel

Allow both client and employee to manage their bookings directly from your website’s frontend page; no access to the WordPress Dashboard is required.

Users can log in and supervise their bookings and events, and oversee their schedule, including working hours, days off, and personal days. Employees can take care of the price charged for services in addition to the number of clients they are willing to take on. Customers can have the option of rescheduling appointments.

Informative Backend Dashboard

Amelia was produced to deliver what is crucial to all actors in the booking process. The business owner is at the top of that list.

For this reason, the dashboard serves as the main backend page of the plugin. A one-page control panel makes it possible to follow every significant KPI, ensuring business owners and managers are able to check up on all meaningful areas of business.

Support for Multiple Services and Categories

You can put together a catalog of services for the booking forms, each with their own pricing, time allotment, and optional group appointments.

A buffer time can also be set up between appointments. This gives time to get things ready for the appointment and also to tidy things up before the next client arrives.

Amelia Booking Form Demos

Select a demo site that seems designed for your industry. Choose from medical to beauty, fitness to barbershop, and more. The demo sites are created using the favored theme from WordPress, ThemeForest.

Online Payments Via Stripe, PayPal, and WooCommerce

Make the payment process quick and easy by facilitating online payment options for customers.

Service Packages

Up your sales by promoting appointment booking packages. You can choose to bundle one or more services into a package that carries a discount for customers.

Calendar Integrations

Sync up your calendars using Google and Outlook Calendar integration. Both employees and customers can create a Google calendar sync with their appointments.

Multiple Locations

An appointment booking form that gives the option of inserting various locations for businesses with multiple locations.

User Roles and Permissions

Amelia has four built-in user roles: admin, manager, employee, and customer. Every role has a range of permissions. You can use WordPress’ native capabilities to fine-tune these permissions.

Frontend Access

Present customers and employees with the opportunity to manage their personal schedule, appointments and events by getting frontend access to their particular panel.


Get an idea of the conversation rate for your appointment booking forms via concise reports.

Payment Deposits

This feature allows you to accept payments in two installments. You determine the amount of the first payment which is made during the booking process. The customer can then settle the second payment after the appointment.

Amelia – A Powerful Alternative to Simply Schedule Appointments

Advanced scheduling options demand a plugin that’s built for the job. At the beginning of the article, a review of Simply Schedule Appointments was considered. Now you’ve seen what the Amelia Booking plugin has to offer. This is a stable and effective option for anyone wanting to create seamless and automatic appointment scheduling. Whoever relies on appointments to generate sales, be it a coach, a beauty salon, or a medical professional, will find booking calendars with Amelia the perfect choice.

Payments are made easy as the plugin supports WooCommerce, PayPal, and Stripe. Receive SMS notifications when making bookings. Another plus is how attractive it looks on mobile devices.

Why not check out this impressive alternative to Simply Schedule Appointments?

If you enjoyed reading this article about Simply Schedule Appointments, you should check out this one about the best group scheduling apps.

We also wrote about a few related subjects like important features that an appointment booking app should havephotography booking appsdouble booking appointmentsbest appointment scheduling software, top appointment reminder apps, and WordPress booking theme examples.

WordPress is a great platform for selling products and services. You can make a website for your business or you can make a personal site with things that you like. There is a lot that you can do with it.

But if you have a business that needs clients to book appointments or reservations, you need more than what WordPress alone has to offer. You will have to add some sort of booking form functionality. Your website visitors can then make bookings for themselves, and you can convert them into loyal customers.

One of the options that you have is the Gravity Forms Booking Calendar. Gravity Forms can add an appointment calendar to your WordPress website.

This WordPress plugin lets you create booking forms with lots of automations. It comes with a practical drag-and-drop form builder and more than 30 form templates.

Drawbacks of Gravity Forms Booking Calendar

After you start using it, you will notice that Gravity Forms has many limitations. Some of them may not be very important to you. But others will hinder you from what you want. What do you do then?

Below are some observations from people who were disappointed in Gravity Forms’ limitations. You can find these comments on GetApp and G2.



You cannot use the Gravity Forms form builder separate from the plugin. It installs together with the rest of the add-on and you can use it only with the WordPress dashboard.

Gravity Forms does not come with pre-built form templates. You need to start from zero, which is challenging if you have little experience.

A basic version of Gravity Forms costs $59. It has limited functionalities, and if you want a more complete version, you will have to pay $259. That is pretty expensive. Gravity Forms does not have a free or trial version.

But there are other WordPress booking form apps available. Some are even better than Gravity Forms.

A Better Option

People that are searching for a kind of plugin often search for something that is specialized for their industry. Amelia is a great choice if you are looking for a WordPress booking plugin. It works for almost any kind of industry.

Amelia is a feature-rich booking plugin that is easy to use. You can create your own appointment booking forms. It includes powerful features such as:

The Amelia plugin lets you automate much of the client interaction. They get the power to choose the service and employee they want.

Customers can cancel or reschedule appointments themselves. That frees up a lot of time that you can use to focus on improving the quality of your services.

There are functionalities for online payments and reminders by text message for the employee and customer.

Amelia uses the most modern stack technology and has an attractive design and excellent user experience. You can offer a high quality booking experience, like many large enterprises. But you don’t have to invest in a web developer or branding expert.

When you upload your form, customers can access the interactive appointment booking calendar. They can choose a daily, weekly, monthly, or timeline view. The wizard guides them through the booking process. They can see available time slots based on their preference for location, service, or employee.

After booking, they have the convenience of paying online. Amelia offers different reliable payment gateways. If they want, they can leave payment details for reservation purposes only.

On your end, you will enjoy the practical Amelia admin panel. It has a wide range of options and features. Here is a selection:

The booking system has special features for business owners to track their business performance. Being aware of that will help you to improve the functioning of individual employees and the entire business.

You can make a services page for your business as well. You can paste the shortcode to display your services. You can add details for each individual service, or per category.

Who Can Use Amelia?

Amelia – The Alternative for Gravity Forms Booking Calendar

Gravity Forms Booking Calendar is a popular WordPress plugin. It lets you create a booking page for your business website. Many have found its features too limited for their purposes.

Amelia is a great alternative. You can make booking pages that you have full control over. Customers can set their own appointment so you don’t have to spend a lot of time arranging them. That gives you more time to work on the quality of your services.

If you enjoyed reading this article about gravity forms booking calendar, you should read these as well:

Many people use google apps in their everyday life for a variety of reasons. Google even has a calendar that allows clients to book appointments. The intent of the design is to help you maximize your scheduling window. People can book appointments depending on the schedule that you have set.

Scheduling appointments with Google Calendar is very easy. Even coworkers or clients that don’t have a google account can schedule appointment slots. The program also prevents scheduling conflicts by detecting when you already have something scheduled.

This article will discuss how to schedule appointments with Google Calendar.

What Is Google Calendar Appointment Schedules?

The appointment schedule feature in Google Calendar allows you to create appointment schedules. Anyone with an email address can schedule a meeting with you. You set the days and times you are available. You can also create buffer time slots so that you get a break, or set a limit for how many appointments you have in a day.

You can create more than one appointment booking page. On each page, you can set up appointment slots and limitations for the number of appointments each day.

The appointments are not limited to online meetings over Google Meet or a video conferencing app. You can also schedule an in-person meeting or a phone call. You and your customers receive email reminders, notifications, and confirmation emails.

Thanks to shareable links, you and your client can skip the headache of constant emailing when you are planning a meeting.

Down the road, the goal is for Appointment Schedules to replace Appointment Slots. The reason for this is that the Appointment Schedules feature is accessible to the public. Appointment Slots is limited to only the people in your organization. Below are a few things you need to know about Appointment Schedules. There are also a few reasons why you might consider using Appointment Slots instead.

This Google Offering Isn’t Free

This google feature does come at a cost. The Google Calendar user interface acts much like an advertisement. Once you click on the Appointment Schedules button a pop-up appears explaining that you need a subscription to proceed.

Google Workspace Individual is the name of the subscription. The monthly fee is $8. This subscription includes other features in addition to the Appointment Schedules feature. It also comes with longer Google Meet calls and an email newsletter option for your Gmail account. It is roughly the equivalent of having Mailchimp, Zoom, and Calendly subscriptions. But Google Workspace users pay less than having separate subscriptions to other apps.

To summarize:

How to Set Up an Appointment Schedule with Google Calendar

Once you have Google Workspace Individual, you can start scheduling appointments with Google Calendar. Calendar helps you and your clients to stay organized by sending

Create an Appointment Schedule

On your computer, open Google Calendar.

In the top left corner, select create.

Select Appointment Schedule.

Create a title. Now anyone with the booking page link can see the title. The title will also appear on your calendar for scheduling and booking.

On the calendar for your booking, you can choose the duration of the appointment. You can customize the length of appointments for each day depending on your schedule.

To customize the timeframe of your appointments, find where it says “30 minutes”, and click on the down arrow.

Each appointment needs to be a minimum of 15 minutes long.

Now you can set the schedule window, or the timeframe of your appointment slots.

You can also set the start and end dates for different meetings and indicate how far in advance clients can book an appointment.

General Availability

You have a lot of flexibility in scheduling appointments with Google Calendar. You are able to edit days individually. To add a day, you can select the plus symbol. To remove a day, select the circle symbol with the line through it. If you want to copy a schedule, you can use the copy icon.

You can create a single appointment or recurring appointments.

To set the timeframe for booking appointments, go to Scheduling Window, and click on the down arrow.

The default settings allow people to book an appointment from 12 hours to 60 days in advance.

Then select Next.

You also have the option to adjust the scheduling window. With the default, you have a minimum option of booking appointments 12 hours in advance. Sixty days is the maximum number of days a person can book in advance. If you need more advance notice of an appointment or if you don’t want to book appointments so far out, you can adjust these settings.

You also have the option to adjust the booked appointment settings. If you want to add some time between appointments for a break, select Buffer Time, and then allot the time you want between each appointment.

In these settings, you can also set a maximum number of appointments per day so that you don’t get overbooked.

Once you have adjusted the settings, don’t forget to save.


You can create an appointment schedule in any time slot that doesn’t already have a scheduled event. When you click on an empty time slot, a window will appear. Click Appointment Schedule. Add availability to your existing schedule, or create a new appointment schedule.

Google calendar also prevents scheduling conflicts. Once you reply “yes” or “maybe” to an event, that time slot will no longer appear as available on your booking page.

Any new appointments will appear on your primary Google Calendar.

The booking form is set to automatically ask for a first and last name and email. You can also add more fields if you need more information. For example, you can add a field for contact details or a job title.

You can also add reminders for each time slot.

Edit Your Appointment Schedule

There are a few fields you can edit in your appointment schedule.

The default settings display your name and picture from your Google account. You can change these settings if you want.

You can also indicate the location of the appointment. Options for this include

Use a description.

As an option, you can add a description that will appear on your booking page. This description will also appear in email confirmations for the clients.

It could be beneficial for you to include the following: a description of your service, a note about email reminders, or a comment about your privacy policy.

You can edit the fields on your booking form. The default settings already require the client to provide their full name and email. You can add additional fields, such as requiring a phone number.

You can also select the option to send an email reminder. This works well to aid the client to remember your appointment. Default settings will remind them an hour or a day in advance. But you can also adjust these settings to send an email reminder at another time. Choose the Custom option in the drop-down box, and then select Add Reminder.

Once you have finished, select Save. Now your Google Calendar will show the available time slots.

How Your Appointment Schedule Syncs with Your Calendar

The appointment schedule is set to automatically sync with your Google Calendar. Your schedule and any booked appointments will appear in your calendar.

By default, the program is set to avoid scheduling conflicts. When you reply “yes” or “maybe” to an event, Google Calendar will remove your availability for that time slot. This feature works both ways; your availability schedule will adjust to work around events in your primary calendar as well.

How Appointment Schedule Visibility Works


Get more bookings with the right tool for the job

Staying organized has never been easier, especially when you have a tool with Google Calendar and Outlook Calendar integration.

You can now manage your business and grow your brand with a single, powerful WordPress booking plugin that keeps all of your appointments in line, your clients organized and your business booming.

Amelia is perfect for business owners who need to streamline their booking experience both for their staff and their clients.

Amelia handles everything for you, even sending automated email or SMS reminders to your clients. No-shows? Not anymore!

The Amelia WordPress booking plugin adapts to different industries for a blissful online booking experience and employee management.

Want to know more? Check out Amelia’s awesome features to see what you are missing.


Google Calendar Appointment Schedules Will Replace Appointment Slots

In the past, people had the option of scheduling appointments with Google Calendar using Appointment Slots. However, this function was only available to those within a specific organization. For instance, a professor might use it to schedule appointments during office hours. However, only those who had a google account provided by the institution they attended could access the schedule and book appointments.

Now, Appointment Schedules allows anyone with an email to access the schedule and book an appointment. By comparison, Appointment Slots is quickly becoming outdated. It does not have as many options to adjust the settings, such as adding custom fields or a video call.

Appointment Schedules is available to anyone who has a Google account or email. By upgrading to Google Workspace Individual, you will get access to a scheduling tool that is comparable to other scheduling programs, like Calendly.

If you enjoyed reading this article about scheduling appointments with Google Calendar, you should check out this one comparing how to cancel an event in Google Calendar.

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