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Video conferencing has been gaining more and more popularity in recent months. Many people have been calling family and friends more often. The need to work and study from home has increased dramatically. Joining a Zoom meeting is now part of the daily routine.

Reportedly, Zoom video calls increased from 10 million daily calls in December 2019 to over 200 million in March 2020.

Zoom allows users to join a meeting without needing to sign up. Use it to host large or small meetings, share your screen, chat, and much more. There is also the option to record the meeting and save it all to the cloud.

Like any other program, it permits the use of keyboard shortcuts instead of using the mouse. This can be helpful when attending and participating in many conferences a day.

This article created by our team at Amelia discusses the most important Zoom keyboard shortcuts for your preferred device.

The Most Used Zoom Keyboard Shortcuts

Instead of reaching for the mouse, try these popular keyboard shortcuts to promptly change the command. They can save you a few seconds each time. It may not seem a lot, but over a month it accumulates into a decent number of minutes saved.

Learn as many combinations as possible. Try a keyboard command a few times, and see how useful it can be.

Record a Meeting Shortcut

Use this combination to start recording in an instant.

Windows:

Begin local recording: Alt-R

Begin cloud recording: Alt-C

Pause or resume recording: Alt-P

Mac OS:

Begin local recording: Command-Shift-R

Begin cloud recording: Command-Shift-C

Pause or resume recording: Command-Shift-P

Quick Invite Keys

Do you want to invite more people to the meeting? To do so at speed, use the following keys:

  • Windows: Alt – i
  • Mac OS: Command – i

Start and Stop Video Shortcut

It may be helpful to have the camera set by default to ‘off’ when joining a new meeting. If it is in use, switching it off during the meeting can increase the clarity of the call. Should the need arise to turn the camera off quickly, use the keyboard shortcut below:

  • Windows: Alt – V
  • Mac OS: Command – Shift – V

Share Screen Shortcut

This is one of the most important Zoom functions for both business meetings and virtual classes. Have this combination ready for instant screen sharing:

Windows:

Share a share screen: Alt – S

Pause or resume share screen: Alt – T

Mac OS:

Share a screen: Command – Shift – S

Pause or resume share screen: Command – Shift – T

Jump to Chat with Someone Shortcut

The Chat function is another very useful tool on Zoom. You can send a quick message to all participants, or to an individual. If joining a large meeting, the long list of names can be overwhelming. This shortcut will be handy for sending quick messages to colleagues or classmates:

  • Windows: Ctrl – T
  • Mac OS: Command – K

Join a Meeting

Are you running late? With this shortcut quickly enter the details of the meeting you need to join:

  • Windows: Alt – J
  • Mac OS: Command – J

Mute and Unmute Everyone

This function is useful for larger groups. It encourages everyone to wait for their turn to speak. It can also assist when participants are experiencing some background noise:

  • Windows: Alt – M
  • Mac OS: Command – Ctrl – M

Taking a Screenshot

Do you need to take a screenshot? Try the following shortcut:

  • Windows: Alt – Shift – T
  • Mac OS: Command – T

Active Speaker/ Gallery View

Both views have their advantages and disadvantages. Sometimes it’s necessary to focus on the speaker alone. At other times a gallery view of all the participants is best. To quickly switch from one view to another, use the following key combination:

  • Windows:

Switch to active speaker view in video meeting: Alt – F1

Switch to gallery view in video meeting: Alt – F2

  • Mac OS:

Toggle between active speaker view and gallery view: Command – Shift – W

Enter or leave full-screen mode

To adjust the screen mode, this shortcut will come in handy:

  • Windows: Alt – F
  • Mac OS: Command – Shift – F

Raise or lower hand

For participation, there is usually only a short time available to raise your hand. In this case, you need a quick key combination:

  • Windows: Alt – Y
  • Mac OS: Option – Y

Other Zoom Keyboard Shortcuts

You can view and edit keyboard shortcuts in the Zoom desktop app. Open the Zoom home screen and click on the “Settings” icon. This is located under your profile picture. In the left-hand menu go to “Keyboard Shortcuts” to view a full list of the shortcuts available.

It’s also possible to modify the shortcuts here. To edit, click in the “Shortcut” field and type in the combination you prefer. Enter any shortcut using just a single key, or modify it with Alt, Ctrl, or Shift (or on a Mac: Command, Ctrl, or Shift).

You can enable some of the combinations to become global shortcuts as well.

Here is a list of all the shortcuts for Zoom categorized by device:

Mac OS

General

Command – W: Close the current window

Command – L: Switch to portrait or landscape view

Ctrl – T: Switch from one tab to the next

Meeting

Command – J: Join meeting

Command – Control -V: Begin meeting

Command – J: Schedule meeting

Command – Control – S: Screen share using direct share

Command – Shift – A: Mute/unmute audio

Command – Control – M: Mute audio for everyone except the host (only available to the host)

Command – Control – U: Unmute audio for everyone except host (only available to the host)

Space: Push to talk

Command – Shift – V: Begin/finish video

Command – Shift – N: Switch camera

Command – Shift – S: Begin/finish screen share

Command – Shift – T: Pause or resume screen share

Command – Shift – R: Begin local recording

Command – Shift – C: Begin cloud recording

Command – Shift – P: Pause or resume recording

Command – Shift -W: Switch to active speaker view or gallery view

Ctrl – P: Show previous 25 participants in gallery view

Ctrl – N: Show next 25 participants in gallery view

Command – U: Show/hide participants panel

Command – Shift – H: Display/hide in-meeting chat panel

Command – I: Open invite window

Option – Y: Raise hand/lower hand

Ctrl – Shift – R: Gain remote control

Ctrl – Shift – G: Finish remote control

Command – Shift – F: Enter or leave fullscreen

Command – Shift – M: Switch to minimal window

Ctrl – Option – Command – H: Display/hide meeting controls

Ctrl – \: Toggle the Always Show meeting controls option in General settings

Command – W: Prompt to End or Leave Meeting

Chat

Command – K: Jump to chat with someone

Command – T: Screenshot

Phone

Ctrl – Shift – C: Call highlighted phone number

Ctrl – Shift – A: Accept inbound call

Ctrl – Shift – D: Decline inbound call

Ctrl – Shift – E: Finish the current call

Ctrl – Shift – M: Mute/unmute mic

Ctrl – Shift – H: Hold/resume the call

Windows

General

F6: Navigate among Zoom popup windows

Ctrl – Alt – Shift: Move focus to Zoom’s meeting controls

Meeting

PageUp: Display previous 25 video stream in gallery view

PageDown: Display next 25 video stream in gallery view

Alt: Turn on/off the option Always show meeting controls in General settings

Alt – F1: Switch to active speaker view

Alt – F2: Switch to gallery video view

Alt – F4: Close the current window

Alt – V: Begin/end video

Alt – A: Mute/unmute audio

Alt – M: Mute/unmute audio for everyone except the host

Alt – S: Launch share screen window and stop screen share (works only when meeting control toolbar is on-screen)

Alt – Shift – S: Start/finish new screen share (works only when meeting control toolbar is on-screen)

Alt – T: Pause or resume screen share (works only when meeting control toolbar is on-screen)

Alt – R: Begin/finish local recording

Alt – C: Begin/finish cloud recording

Alt – P: Pause or resume recording

Alt – N: Switch camera

Alt – F: Enter or leave fullscreen

Alt – H: Show/hide in-meeting chat panel

Alt – U: Show/hide participants panel

Alt – I: Open invite window

Alt – Y: Raise/lower hand

Alt – Shift – R: Gain remote control

Alt – Shift – G: Finish remote control

Ctrl – 2: Read active speaker name

Ctrl – Alt – Shift – H: Display/hide floating meeting controls

Chat

Alt – Shift – T: Screenshot

Alt – L: Switch to Portrait/Landscape View

Ctrl – W: Close current chat session

Ctrl – Up: Go to previous chat

Ctrl – Down: Go to next chat

Ctrl – T: Jump to chat with someone

Ctrl – F: Search

Ctrl – Tab: Move to the next tab (right)

Ctrl – Shift – Tab: Move to the previous tab (left)

Phone

Ctrl – Shift – P: Call highlighted phone number

Ctrl – Shift – A: Accept inbound call

Ctrl – Shift – E: Finish the current call

Ctrl – Shift – D: Decline inbound call

Ctrl – Shift – M: Mute/unmute mic

Ctrl – Shift – H: Hold/resume the call

Linux

General

Ctrl – Tab: Switch from one tab to the next

Meeting

Alt: Toggle the Always show meeting controls option in General settings

Alt – V: Begin/finish the video

Alt – A: Mute/unmute my audio

Alt – M: Mute/unmute audio for everyone except the host (available only to the host)

Alt – S: Begin/finish screen sharing

Alt – T: Pause/resume screen sharing

Alt – R: Begin/finish local recording

Alt – C: Begin/finish cloud recording

Alt – P: Pause/resume recording

Alt – N: Switch camera

Esc: Enter/leave full-screen mode

Alt – U: Display/hide participants panel

Alt – I: Open the invite window

Alt – Y: Raise/lower hand

Alt – Shift – R: Begin remote control

Alt – Shift – G: Revoke remote control permission

Chat

Alt – Shift – T: Screenshot

Ctrl – W: Close current chat session

Phone

Ctrl – Shift – A: Accept inbound call

Ctrl – Shift – E: Finish the current call

Ctrl – Shift – D: Decline inbound call

Ctrl – Shift – M: Mute/unmute mic

Ctrl – Shift – H: Hold/resume the call

iPad OS

Command –  Shift – A: Mute/unmute my audio

Command – Shift – V: Begin/finish my video

Command – Shift – H: Display/hide chat

Command –  Shift – M: Minimize meeting

Command – U: Display/hide manage participants

Command –  W: Close the front window, such as the participants or meeting settings window

Ending thoughts on these Zoom keyboard shortcuts

Zoom is a great video conferencing tool. The keyboard shortcuts make it quicker and easier to access its features. Participating in or hosting a meeting is less stressful.

One of the shortcuts every participant appreciates is the ‘Push to Talk’ feature. It allows participants to mute and unmute their microphones. When it’s your turn to speak, just press and hold the spacebar. Or if unexpected background noise occurs, use this feature to block it out.

If you are new to Zoom, having a brief list of favorite shortcuts can be helpful. The more you use them, the quicker you will master them. They will make life much easier, especially if you attend multiple video meetings a day.

The Zoom app can be used with Amelia. Amelia is an appointment booking software that can assist with arranging and managing online meetings through audio, chat, and/or video call. Your team can add Zoom links when arranging video call meetings, without leaving their Lever workflow. Good tools save time for other important tasks.

Setting up Zoom integration only takes a few steps. Create a Zoom account and complete the Basic Information. Following this, the App Credentials will open.

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