The Top Appointment Reminder App Options to Pick From

Author Jovana Smoljanovic Tucakov

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For any business, time is a valuable asset, and saving time is very important. By saving time a business can improve its labor capacity, productivity, and profit.

An appointment reminder app is a great aid for businesses in the service branch. It sends notifications to clients of their upcoming appointments.

Booking apps can make life a lot easier for the business and the client. So it is vital to select a scheduling solution that will meet expectations.

To assist with the selection process this article will compare several appointment reminder apps.

Table of Contents

What is an Appointment Reminder App?

Many booking systems are all-in-one solutions and include an appointment reminder function. These connect directly to a calendar and send a customized email or text message to the client.

Reminding clients of their upcoming appointments reduces the number of no-shows significantly. This enables businesses to make the best use of their valuable time.

An appointment reminder app is beneficial for businesses across many different fields. These include car repairs, clinics, consultancies, salons, and law firms.

The most used reminder apps carry some basic features, such as:

Brand customization
Client information forms
Data reporting/tracking
Online payment
Online scheduling
Real-time calendar display
Satisfaction surveys
SMS/email updates
Time zone adjustment

There are many choices available, so this article highlights the top-rated text reminder apps.

The Top Appointment Reminder Apps For WordPress Websites

Amelia

Amelia is an online scheduler that will definitely exceed your expectations. It is a feature-packed plugin that works well with WordPress and has many happy customers to attest to this.

By using Amelia, you can perform all sorts of appointment-related tasks, easily customize the booking process, and even manage appointments for different business locations.

And all those under only one license, no add-ons needed, unlike other similar plugins you’d find in this list.

For those who own business chains, Amelia is the perfect match because it is able to centralize all the data in one place. Amelia is one of the best scheduling apps you can use, regardless of your business’ size, and it is exceptionally user-friendly with a clean, modern interface.

Amelia also has an Events Calendar module integrated within its features.

This means that you can automate your Event bookings as well. To be more precise, it means that you will be able to schedule a single day, a multi-day, and also recurring events with Amelia.

To test things for yourself, I’d suggest checking out the demos and see how things look on the front end as well as in the back-end.

For Any Website

Trafft

Trafft is a great option to use because it’s not just a scheduling tool. Trafft is a professional service business management software, a professional tool, and a digital business partner that covers different aspects of running a business.

It’s the kind of app that small and medium business owners, administrators, managers, and key staff in the service industry are using to take their processes and businesses to the next level.

How does it do that? Well, Trafft is a combination of an online no-code platform and human service from a team of service business automation experts. While that’s a mouthful, we can make it simple by saying that it provides all the necessary tools to organize schedules, accept bookings and payments, send reminders and integrate with other tools.

Trafft differentiates from typical apps and tools that automate smaller tasks like online bookings or personal schedules, and are usually hard to configure and maintain, and support is hard to get.

The Trafft app and its team do that by providing support for the complete workflow cycle of a service business, and has an extremely intuitive interface and UX.

What does that mean practically for you? You would not need to waste time on repetitive tasks like calling clients and confirming or rescheduling, and you won’t even need to hire additional people to do that.

It also comes with all the features that you need to get started, such as:

Automatic online payment processing through multiple providers
Two-way synchronization using external calendars (such as Google Calendar and Outlook)
The ability for clients to reschedule
The ability to create a call-to-action (CTA) booking page
In-depth overviews of your business performance using key performance indicators
Client management using email and SMS notifications and reminders
Discount/loyalty coupons when managing appointments
Ability to manage bookings, employees, locations, services, schedules, and more

Appointment Reminder

Appointment Reminder is an automated appointment reminder. It offers custom reminder templates for the creation of text or email reminders.

The reminder can include an option for customers to confirm their appointment. Or it may even include a customer survey.

Appointment Reminder offers custom templates and more at a competitive price.

Text reminders can help customers not to forget their appointments. However, email reminders offer extra advantages.

For instance, an email can contain parking information and the cancellation policy. With Appointment Reminder, the user has full control over the message content and its delivery time.

10to8 Appointment Scheduling Software

10to8 Appointment Scheduling Software provides appointment reminder functionality as well as customer management. It integrates with most of the popular calendar apps.

The 10to8 interface contains an appointment booking feature. It sends out text reminders and allows customers to cancel or reschedule appointments.

An outstanding feature of 10to8 is the two-way chat feature. The text message function reminds clients of their appointment but it does not allow them to respond.

In the chat function, users can see if the client has read their message. This allows them to contact the client by other means when necessary.

Users can also respond to questions and special requests through the chat function.

Acuity Scheduling

Acuity is an appointment reminder app that helps to reduce no-shows.

It sends branded and customized appointment confirmations and reminders. The automated follow-up tool helps to encourage customers to return.

Acuity comes with an online scheduling option. With this app, customers can easily schedule their own appointments online.

This allows businesses to expand their client base beyond a single location. Via the site, clients can fill in customized forms and pay for their service with a credit card.

AppointmentPlus

AppointmentPlus is cloud-based. It is an optimal scheduling tool for a business of any size and type.

AppointmentPlus enjoys HIPAA compliance and is suitable for healthcare applications. The appointment setting tools are configurable and allow for calendar management.

When a customer schedules an appointment, both the customer and the business owner receive a notification. This notification specifies the appointment time and date and further details.

The user also receives a notification when a client modifies an appointment, makes a purchase, or adds themself to a waiting list.

Some of AppointmentPlus’ features are:

Automated text and email reminders
Fast implementation
Live support through an online knowledge base
Monthly and annual billing options

Setmore

Setmore is a complete appointment reminder app. It allows users to set up and send appointment reminders to their clients.

Setmore sends alerts to clients via SMS or email, thus avoiding no-shows. The tool offers real-time group scheduling, recurring appointments, and much more.

Clients can schedule appointments online and pay for their bookings. Using the online tool, they can also leave comments and reviews.

Small and medium-sized service enterprises will particularly enjoy what Setmore offers.

Setmore is accessible across various devices. It is compatible with desktop computers running on Windows or Mac.

It also functions on Android and iOS devices. It syncs with Google Calendar and Office 365, as well as Square and Stripe for accepting payments.

Apptoto

Apptoto is an automated reminder app and offers messaging services. It can extract contact information from any source, including calendars, Salesforce, and Clio.

Users can send reminders by voice call, email, or text message. A two-way messaging feature allows the user to answer specific questions from clients.

Apptoto offers an online booking page and an advanced reporting feature. These help to increase revenue without extra manual work.

Figures show that Apptoto reduces no-shows by more than 90%.

That is mainly thanks to the automated reminders. But it also sends follow-up messages and helps businesses to stay in touch with clients.

ReminderCall.com

ReminderCall.com works together with other scheduling and spreadsheet software. It sends reminders in the form of phone calls, with texts and emails optional.

For those that prefer to remind their clients via phone, this is a unique option.

Key features of ReminderCall.com include:

Appointment scheduling
Calendar management
Reminders
IVR/voice recognition
Customizable brand voice and/system voice

Square Appointment

Square principally offers a point-of-sale (POS) system. Integrated into the POS system is an appointment reminder functionality.

Users can choose to send reminders by email or SMS. It collects all customer data into a directory via its calendar and scheduling tool.

This option is highly recommended because it is free for single users. It also provides seamless integration into the Square POS.

Square is very easy to use for both customers and users. It will automatically send reminders to clients.

Through Square, customers can book, confirm, and reschedule their appointments.

Text-Em-All

Text-Em-All has been a leading provider of mass messaging for 15 years. They provide their services to businesses and other organizations, like churches.

The service is instantaneous and will deliver to any number of phone numbers. The user can access the interface online.

Additional features include scheduling, personalization, templates, surveys, and reporting.

With this option, messages and phone broadcasts are easy to send from a computer or phone. It shows users who received the message and who unsubscribed.

This ensures that communication is as efficient as possible. Within the interface, a user can create groups to contact the right people at the right time.

Drafts and templates can be saved for scheduled broadcast and future use.

SimplyBook.me

SimplyBook.me updates its calendar in real-time, so clients always have up-to-date information. They can make bookings and cancellations at any time and from any place.

Clients can pay in advance using different payment options. SimplyBooking.me will also remind them of an upcoming appointment.

This tool offers various custom features. It is a good option for businesses with busy schedules, like public and educational organizations.

SimplyBooking.me provides users with a robust API for integration into websites.

Optionally, both the client and staff can receive notification of any schedule changes.

GoReminders

Many businesses lose money due to no-shows. Or they lose valuable time calling every client to remind them of their appointment.

GoReminders is a simple and practical reminder app that saves money and time. It schedules appointments and automatically sends a text or email to remind the customer.

With GoReminders booking becomes much easier and follow-up helps to retain customers.

TimeTap

This cloud-based scheduling solution caters to the needs of small to medium businesses. Clients include consulting, counseling, and financial businesses, along with health care providers.

Besides sending appointment reminders, TimeTap manages customer information and booking behavior.

TimeTap allows users to book recurring appointments for their clients. They can also generate summaries of appointment dates and share them via email.

Customers have the option of subscribing to a waiting list when there are no time slots available. This has advantages for both parties.

The client will get an appointment as soon as possible. The business owner has a choice of eager clients in case of a cancellation.

In this way, businesses can avoid losing time and money.

Bookeo

Bookeo contains many of the basic booking and scheduling features. It also provides an automatic appointment reminder functionality.

Clients can receive their reminders by email or text message. Bookeo allows users to book recurring appointments and manage booking requests.

Additional features include:

Adjustable appointment lengths
Custom staff schedules
Automatic waiting lists
Staff assignments
Appointment tracking
Pictures and videos
Custom booking rules
Flexible availability
Real-time price updates
Support in more than 30 languages

Bookeo targets small to medium-sized businesses in the service industry. According to their website, Bookeo is “perfect for therapists, photographers, kids’ parties, car washes, and more.”

SuperSaaS

SuperSaaS stands out because of its customizability. This text reminder application is web-based.

There is a learning curve involved, but the customization options are worth the effort. SuperSaas will grow together with the size of a company.

With SuperSaas, users can quickly create an online booking tool and embed it on a website or social media. The calendar is customizable to a company’s image.

SuperSaas does not offer a downloadable app, but this is an advantage. The app is accessible through their website and functions across devices and platforms.

The email and SMS notifications feature ensures that clients do not forget appointments. These notification messages are adaptable to the preferences of the client.

To stay in touch with a client, SuperSaas facilitates follow-up emails.

Appointy

Appointy is an online booking tool that features automated email and SMS reminders. It is integrable with social media and Google Calendar.

It allows clients to prepay for services online. It also has the ability to create gift cards and special deals, and much more.

With Appointy, the user determines the booking rules and manages the number of clients. The client can accept group bookings and recurring appointments.

Appointy can also help businesses to manage their resources. Individuals and small to medium-sized businesses will find Appointy an attractive option.

Demandforce

Demandforce is a comprehensive solution for front office streamlining. It helps an organization to keep track of communication with clients.

It contains features such as automated appointment reminders and client management. Demandforce offers companies what they need to grow.

To help clients keep their appointments, Demandforce sends out reminders using email, SMS, or voice calls. To facilitate communication, it also offers a two-way messaging feature.

Using this feature, clients can confirm their appointments. They can also notify the business owner if they are running late or need to reschedule.

The goal of Demandforce is to save time and improve communication with clients.

MINDBODY

The MINDBODY app focuses on health and wellness companies such as spas and salons. It boasts more than 35 million users worldwide.

These customers trust MINDBODY for booking, tracking appointments, and managing their customer base. This management software package includes an automated appointment reminder.

There is a fully functional paid version, as well as a basic plan. The basic plan includes appointment confirmations and reminders.

MINDBODY features a list of companies that use the same app. In addition to being an appointment reminder solution, it offers a point of sale solution as well.

Shedul Software

Shedul is a cloud-based appointment scheduling software with business management features. Users can take bookings, manage their calendar and products, and perform various point of sale functions.

Shedul is suitable for salons, parlors, gyms, clinics, personal trainers, saunas, and spas.

Via the browser or mobile app, users can book appointments online. They can send customized messages to their clients, like reminders, offers, and upcoming events.

An activity dashboard shows the users’ daily activities, as well as notifications and actions.

FAQs about appointment reminder apps

1. How does an appointment reminder app work?

To remind customers or patients about impending appointments, an appointment reminder app sends automated notifications. Reminders can be created by users and scheduled to be sent a certain amount of time before to the appointment. Reminders can be sent to clients by text message, email, or phone call.

2. What features should I look for in an appointment reminder app?

When selecting an appointment reminder app, it’s crucial to take into account a variety of features, such as personalized reminders, numerous notification channels, appointment confirmation and rescheduling options, simple integration with current scheduling software, and reporting and analytics tools.

3. Can appointment reminder apps integrate with my existing calendar or scheduling software?

Yes, a lot of calendar and scheduling apps, like Square Appointments, Google Calendar, and Outlook, can be integrated. By doing this, it is possible to have a seamless transition across platforms.

4. Can I customize the reminder messages sent to my clients or patients?

The majority of appointment reminder apps let users alter the wording and timing of messages sent to clients as reminders. Adding personal information, changing the message’s cadence, or giving detailed directions or information are all examples of how to do this.

5. Can an appointment reminder app send reminders via text message, email, and phone calls?

Yes, the majority of appointment reminder applications give users the option to receive reminders by text, email, and phone calls. This offers versatility and enables customers to select the notification strategy that suits them the best.

6. How secure is the data stored in an appointment reminder app?

Each provider will have a different level of protection for data saved in an appointment reminder app. Before selecting an app, it’s crucial to learn about the security precautions taken, such as encryption and data backup.

7. Is it possible to set up recurring reminders for appointments that occur regularly?

For appointments that happen frequently, several appointment reminder applications let you set up recurring reminders. This function can help clients avoid missing crucial appointments and save time.

8. Can appointment reminder apps help reduce no-shows and increase appointment attendance?

Yes, by providing timely reminders that customers are more likely to see and act upon, appointment reminder applications can reduce no-shows and enhance appointment attendance. A reduction in lost revenue from missing appointments can save firms time and money.

9. Are appointment reminder apps cost-effective for small businesses or solo practitioners?

Since many appointment reminder apps provide reasonable pricing plans with customizable features that may be adapted to specific needs, they can be cost-effective for small enterprises and solo practitioners.

10. What kind of customer support is offered by appointment reminder app providers?

Ending thoughts on appointment reminder apps

For a business in the service industry, improving a client’s experience is most important. An appointment reminder app is a step in the right direction to achieve this.

However, improving the appointment experience goes beyond that. A client needs to feel happy and safe in the treatment environment.

Each of the apps discussed above has its own characteristics and price range. It is important for businesses to take time to review each of these.

As a result, businesses can select an appointment reminder app that best fits their needs.

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