TMS Store Sign in Sign in
Help Center caret
  • Documentation
  • Changelog
  • Contact Support
  • Amelia logo Amelia logo
  • Demos
  • Features
  • Who's it for caret
    • Code icon Web Developers and Agencies
    • Salons icon Beauty and Spa Salons, Barbershops
    • Yoga icon Yoga Instructors and Studios
    • Healthcare icon Doctors and Healthcare
    • Event icon Event agencies, hosts and organizers
    • Gyms icon Gyms and Personal Trainers
    • Automotive icon Automotive and Car Repairs
    • Photographers icon Photographers and Studios
    • Coaching icon Coaching and Consulting
  • Solutions caret
    • Events icon Event Agencies and Hosts
    • Appointment icon Appointment Booking
    • Scheduling icon Scheduling for Your Business
    • WooCommerce icon Booking for WooCommerce Stores
  • Blog
  • Pricing
  • Get Started
Amelia logo Buy Amelia
  • Demos
  • Features
  • Who's it for
    • Code icon Web Developers and Agencies
    • Salons icon Beauty and Spa Salons, Barbershops
    • Yoga icon Yoga Instructors and Studios
    • Healthcare icon Doctors and Healthcare
    • Event icon Event agencies, hosts and organizers
    • Gyms icon Gyms and Personal Trainers
    • Automotive icon Automotive and Car Repairs
    • Photographers icon Photographers and Studios
    • Coaching icon Coaching and Consulting
  • Solutions
    • Events icon Event Agencies and Hosts
    • Appointment icon Appointment Booking
    • Scheduling icon Scheduling for Your Business
    • WooCommerce icon Booking for WooCommerce Stores
  • Blog
  • Pricing
  • Get Started TMS Store Sign in Sign in
  • Support icon

    Support

    View Demo

20 Appointment Confirmation Text Templates You Can Use

Published

August 23, 2024

Category

For Service Businesses

Reading time

7 min

Jovana Smoljanovic Tucakov
Author Jovana Smoljanovic Tucakov

Explore topics

Your Booking Plugin, Ready in Seconds: Amelia and InstaWP Join Forces

How to Write a Meeting Confirmation Text in 5 Simple Steps

Real Talks, Real People: Join Us for a Must-Attend Meetup on All Things WordPress in Dubai

Upsell Your Services with Service Extras & Boost Your Revenue

How to Add a Booking Calendar to WordPress Website: Complete Guide

Explore features Explore Demo

Read Inspiring Customer Stories

Check out how our user set Amelia for his business

Read the full story

When managing a service business, confirming appointments with your clients is essential to avoid misunderstandings and no-shows. Whether you need a formal, semi-formal, or informal approach, these appointment confirmation text templates will help ensure clear communication with your clients.

Table of Contents

Toggle
  • Formal Appointment Confirmation Text Templates
  • Semi-Formal Appointment Confirmation Text Templates
  • Informal Appointment Confirmation Text Templates
  • Appointment Confirmation Text Templates for Different Scenarios
  • Conclusion

Formal Appointment Confirmation Text Templates

These appointment confirmation text examples are ideal for formal service appointments, where professionalism and clarity are key.

1. Professional service appointment confirmation text example

Hi [Client’s Name], this is a reminder for your appointment on [Date] at [Time] with [Service Provider]. Please arrive at [Location]. Let us know if you need to reschedule. Thanks!

2. Medical appointment confirmation text message sample

Hello [Patient’s Name], your appointment with Dr. [Doctor’s Name] is confirmed for [Date] at [Time]. Please arrive 15 minutes early for paperwork. See you at [Location].

3. Dental appointment confirmation text template

Hello [Patient’s Name], this is to confirm your dental appointment with Dr. [Dentist’s Name] on [Date] at [Time]. Please arrive at [Location] 10 minutes early.

4. Legal consultation confirmation

Dear [Client’s Name], this is to confirm your legal consultation on [Date] at [Time] with [Lawyer’s Name]. The meeting will take place at [Law Firm’s Name], [Location]. Please contact us if you need to reschedule.

Semi-Formal Appointment Confirmation Text Templates

appointment confirmation text example illustration

Image by rawpixel.com on Freepik

These appointment confirmation text templates are ideal for a friendly yet professional reminder.

1. Beauty salon appointment confirmation text example

Hi [Client’s Name], just confirming your salon appointment on [Date] at [Time] at [Salon Name]. We’re excited to see you!

2. Therapy session confirmation

Hello [Client’s Name], your therapy session with [Therapist’s Name] is confirmed for [Date] at [Time]. The session will be at [Location]. Please reply if you need to reschedule.

3. Home service appointment confirmation text template

Hi [Client’s Name], your appointment for [Service] is confirmed on [Date] at [Time]. Our technician will arrive at [Location]. Let us know if you have any questions.

4. Workshop confirmation

Hello [Participant’s Name], thank you for registering for our workshop on [Date] at [Time]. We look forward to seeing you at [Location]. Please reach out if you have any questions!

5. Fitness class confirmation

Hey [Client’s Name], your spot for the fitness class on [Date] at [Time] is confirmed. Don’t forget to bring your workout gear! See you at [Location].

6. Haircut appointment confirmation text sample

Hi [Client’s Name], your haircut appointment at [Salon Name] on [Date] at [Time] is confirmed. Looking forward to seeing you!

7. Car service text message appointment confirmation template

Hi [Client’s Name], your car service appointment on [Date] at [Time] is confirmed. Please bring your vehicle to [Service Center Name].

8. Real estate consultation confirmation

Hello [Client’s Name], confirming your real estate consultation on [Date] at [Time]. We’ll meet at [Location]. Please reply if you need to make any changes.

9. Photography session confirmation

Hey [Client’s Name], your photography session on [Date] at [Time] is confirmed. Looking forward to capturing some great moments!

Informal Appointment Confirmation Text Templates

These appointment confirmation text samples are perfect for informal settings.

1. Casual appointment confirmation text

Hey [Client’s Name], just to let you know that your appointment on [Date] at [Time] is confirmed. See you at [Location]!

2. Follow-up appointment confirmation

Hi [Client’s Name], just confirming your follow-up appointment on [Date] at [Time]. We’ll see you at [Location].

3. Spa appointment confirmation text example

Hello [Client’s Name], your spa session on [Date] at [Time] is confirmed. We’re looking forward to helping you relax!

4. Pet grooming appointment confirmation text

Hi [Client’s Name], your pet grooming appointment for [Pet’s Name] on [Date] at [Time] is confirmed. See you at [Location].

5. Virtual consultation confirmation

Hi [Client’s Name], just confirming your virtual consultation on [Date] at [Time]. We’ll connect via [Platform].

Appointment Confirmation Text Templates for Different Scenarios

Tailor these templates to fit specific scenarios like rescheduled or canceled appointments.

1. Rescheduled appointment confirmation

“Dear [Client’s Name], your appointment has been rescheduled to [New Date] at [New Time]. We apologize for any inconvenience. Best regards, [Your Name] from [Your Business Name].”

2. Canceled appointment confirmation

“Hi [Client’s Name], unfortunately, your appointment scheduled for [Date] at [Time] has been canceled. Please contact us to reschedule. Thanks, [Your Name] from [Your Business Name].”

Streamline Appointment Confirmations with Amelia

amelia wordpress booking plugin for appointments and events

Handling appointments can be a complex and time-consuming task, but Amelia can streamline the entire process. As a WordPress booking plugin, Amelia is designed to make appointment scheduling and confirmations effortless.

  • Automated Confirmations: Amelia automatically sends out appointment confirmation messages, reducing the need for manual input. This feature ensures that every appointment is confirmed promptly, minimizing the chances of errors.
  • Customizable Templates: With Amelia, you can personalize appointment confirmation templates to align with your brand’s tone and specific needs. Easily adjust the wording and style to match your preferences.
  • Real-Time Updates: Amelia updates confirmation messages automatically if there are any changes to appointments, such as rescheduling or cancellations. This keeps both you and your clients informed immediately.

By utilizing Amelia, you can streamline appointment confirmations, save valuable time, and enhance client satisfaction.

Additionally, Amelia’s calendar sync ensures your schedule remains perfectly organized.

Why wait? Try Amelia today and discover how it can revolutionize your appointment management!

Conclusion

Whether you’re writing an appointment confirmation text or looking for how to confirm an appointment, using these appointment confirmation text templates ensures that your clients are well-informed about their upcoming appointments, reducing the likelihood of no-shows and cancellations.

Whether you prefer a formal, semi-formal, or informal tone, these appointment confirmation text samples cover various scenarios to suit your business needs. By incorporating them into your communication strategy, you can enhance client satisfaction and streamline your appointment process.

Jovana Smoljanovic Tucakov
Author Jovana Smoljanovic Tucakov
templates
arrow Back to Previous

Share the article

Facebook icon X icon Google plus icon
Read Next arrow
arrow Back to Previous Read Next arrow
View Comments (0)

Explore topics

Your Booking Plugin, Ready in Seconds: Amelia and InstaWP Join Forces

How to Write a Meeting Confirmation Text in 5 Simple Steps

Real Talks, Real People: Join Us for a Must-Attend Meetup on All Things WordPress in Dubai

Upsell Your Services with Service Extras & Boost Your Revenue

How to Add a Booking Calendar to WordPress Website: Complete Guide

Explore features Explore Demo

Read Inspiring Customer Stories

Check out how our user set Amelia for his business

Read the full story
13k+ professionals are already getting these tips—don’t miss out!

Subscribe now to get exclusive Amelia strategies and WordPress hacks that’ll give you an edge. Work smarter, not harder!





We care about your data in our privacy policy

Buy Amelia

Amelia logo
Instagram logo Youtube logo Facebook logo Twitter logo Discord logo

Who's it for

  • Web Developers and Agencies
  • Beauty and Spa Salons, Barbershops
  • Yoga Instructors and Studios
  • Doctors and Healthcare
  • Event Agencies and Hosts
  • Gyms and Personal Trainers
  • Automotive and Car Repairs
  • Photographers and Studios
  • Coaching and Consulting

Solutions

  • Event Agencies and Hosts
  • Appointment Booking
  • Scheduling for Your Business
  • Booking for WooCommerce Stores

Product

  • Features
  • Demos
  • Pricing

Resources

  • About us
  • Blog
  • Success Stories
  • Changelog
  • Documentation
  • Suggest a Feature
  • Contact us
  • Affiliate Program
  • Partners

All Rights Reserved (c) TMS, Amelia WP Booking Plugin 2018-2025

Terms & Conditions Refund Policy Privacy Policy